April 2019 Board Meeting Minutes

BOARD MEETING MINUTES – Monday, April 15th, 2019 – 7:00 p.m., Fuller Park

Board members present: Dan Williams, Pat Collins, Ryan Fisher, Briana Daymont, Brian McDonald, Dirk Nicholson, Erik Brenna, Carl Arrell, Kellie Hanson

Board members absent: Dick Fiala, Steve Wohlford, Valerie Hurst, Joy Gottschalk, John Dukich,  

Also present: Sally Bauer (TNA Executive Director), Karlee Weinmann (Policy Aide for Councilmember Schroeder), Rachel Hoben (Fuller Park Director)

Called to order: 7:03

Officer Reports:

Secretary – Dirk made a motion to approve the March minutes, Carl seconded.  Voice vote, all in favor, motion approved.

Treasurer – Brian presented updated financials. Total revenue year-to-date (YTD) is $12,447.19 and expenses are $12,839.65. Our bank balance is $46,691.86.

Fuller Park Updates (Rachel Hoben)

Two charcoal grills are being installed at the park and will be available on first-come-first-serve basis. Baby changing tables are also being install in the park building’s upstairs restrooms.

Councilmember Schroeder Update

Karlee delivered Jeremy’s update as he was at a conference. She thanked TNA for thoughtful feedback on the Neighborhoods 2020 plan. She said what’s most important to Jeremy is that the Neighborhoods 2020 process is fair and informed. Councilmembers will hear collected feedback from city staff on 1:30pm May 6; this meeting may also include a public hearing and comments can be submitted ahead of time to be included in the public record.

The City is in the process of planning the future of its transportation system. Public Works staff are developing two plans and soliciting public feedback. The Transportation Action Plan is a high level look at entire transportation system including cars, bikes freight, and streets. Jeremy is hosting a feedback meeting on April 29th from 6:30-8:00pm at the Nokomis library. The Vision 0 Action Plan is a three-year plan with a dedicated staff person, which looks to eliminate serious traffic-related injuries on our streets.

Jeremy is also hosting a session on Thursday April 18th at the Nokomis community center focusing on city initiatives about energy efficiency.  More information is posted on his Facebook page.

Bylaws

The TNA Board will announce a vote to approve updated bylaws at the May meeting before we open up board elections to ensure attendees and prospective board members are aware of the changes. Sally asked the City Neighborhood and Community Relations staff to review our proposed changes and the board incorporated the City’s feedback into an updated bylaws draft.

2018 Financial Summary

Profit & Loss: Brian presented a snapshot of our FY2018. TNA had a total income of $69,617.35 and expenses of $63,090.13 for a net income of $6,527.22. TNA’s bank balance was $44,971.56 as of December 31, 2018. TNA’s only liability is a $10,000 unused advance from the utility box wraps project that the City forgot to deduct from other payments. Brian and Sally suggested keeping the advance in TNA’s account so the City doesn’t have to write us a larger check for upcoming contracts.

Carl suggested moving TNA money into an interest bearing account to receive some income; Brian and Carl will investigate and present a proposal at the next meeting.

Pat made a motion to approve the P&L as presented, Carl seconded. Voice vote, all in favor, motion approved.

Form 990: Brian presented the Form 990 that was put together by Sally and an accounting firm contracted with the City. In the past TNA filed the short Form 990 because our revenue was under $50,000 but for 2018 we had to file the longer Form 990 due to increased revenue.

Board Recruitment & Nominating Committee

Two recruiting events will be held this year: a “Bagels with Board Members” on 27 April at Saint Paul Bagelry and a Happy Hour on May 16th. New board members will be elected at the May meeting and the executive committee will be elected from among board members at the June meeting. Steve, Bri, Joy, and Ryan have announced their intent to step down from the board at the May meeting. There will be 8 board seats available.

Committee Updates

Spaces: the committee is determining updated Washburn water tower sign imagery and looking for volunteers for the May 11 Spring Spruce Up to pass out lawn bags and recruit for TNA.

Engagement: the committee reviewed last year’s 4th of July event and decided to follow the same general format this year, but discussed how to attract residents without children and develop additional business partnerships. Welcome bags will soon be distributed to new residents as of January. The Lyndale Open Streets event will be held June 2nd and Ryan is meeting soon with the Lynhurst neighborhood to organize our participation.

Environmental: CEE requested that TNA’s energy rebate amounts be consistent with those from Xcel and Centerpoint (15% up to $500 and no rebate for audits) which would be easier for CEE to manage. The committee is looking at a bonus recycling event (probably for textiles) in early Fall, and applying for an Organics Recycling outreach grant to push recycling participation over 60% in the neighborhood. Joy and Sally are organizing a tour of Eureka Recycling for Saturday June 1 at 10:00am. There are seven reserved slots for any resident of Tangletown.

ED Report

Annual Meeting Plan: The board decided the meeting’s focus will be what TNA has done and what we will be doing. Mayor Frey, Jeremy, and Brad Bourn are confirmed as speakers. Sally would like to identify who will share our 2018 review and highlight what is coming up. Kellie suggested making the presentations attractive with pictures/layout/etc. Pat asked about raffle items but the schedule may not allow for that. Ryan suggested challenging speakers to speak about Tangletown, rather than other hot topics the speaker may have other forums for. Bri suggested asking all three speakers the same theme questions.

For board elections, Kellie suggested having candidates come to the front, write out a nametag, and introduce themselves. Sally suggested also having candidates answer questions for 60 seconds. Bri suggested having Q & A only if there is a competitive seat.

Website rework: Sally proposed additional website cleanups and administrative usability improvements based on a proposal from a vendor TNA has worked with in the past. These improvements will make it easier for Sally and others to update the TNA website and events calendar. Dirk made a motion to approve up to $2500 for website improvements, Kellie seconded. Voice vote, all in favor, motion approved.

35W meeting: the 46th street southbound ramp will close for 1 year beginning in June. Sally is organizing a multi-neighborhood meeting for May 6th at 7pm at Pearl Park.

Fuller Park Ice Cream Social:  this event will be held June 5th from 5:30-7:30pm.

Neighborhoods 2020 Hearing: City Council’s Public Health, Environment, Civil Rights and Engagement Committee will hold a public hearing on Neighborhoods 2020 on May 6 at 1:30pm.

Work Plan Review: Sally reviewed her work plan and process to ensure board members were familiar with it.

Adjourned: 9:00

Minutes submitted by Dan Williams, TNA Secretary

Bylaws Update 2019

On May 20, 2019, the Tangletown Neighborhood Association Board of Directors will be voting to update the organization’s bylaws. The existing Bylaws are quite out of date referencing positions that no longer exist, communications methods no longer in use, and more. We wanted to update our Bylaws to current standard best practices and make them more clear and easier to understand. Key changes to the Bylaws include:

  • 6 year term limit (currently there is no limit)
  • Officers will serve one year terms (currently it’s two years)
  • Allows board of directors to set Annual Meeting date (currently it must be in the spring)
  • Places most financial policies in a separate financial policies document (currently there is more detail in Bylaws)

The board has reviewed all updates as well as city of Minneapolis staff. We invite residents to review the drafted Bylaws and share their questions and feedback. See below documents:

Current Bylaws:

http://www.tangletown.org/wp-content/uploads/2019/04/Current-Bylaws.pdf

Proposed Bylaws (draft to be voted on May 20):

http://www.tangletown.org/wp-content/uploads/2019/04/Proposed-Bylaws-DRAFT.pdf

Highlights of what has changed:

http://www.tangletown.org/wp-content/uploads/2019/04/Highlights-of-Bylaws-Changes.pdf

Please share your questions or feedback by emailing info@tangletown.org or calling 612-564-3445. The vote on the drafted Bylaws will take place at our Annual Meeting, May 20 at 7pm at Fuller Recreation Center (4802 Grand Ave S). Per our Bylaws, changes will be voted on by the board of directors, not the general membership. The vote will occur before the election, thus if approved, the changes will affect newly elected board members.

March 2019 Meeting Minutes

BOARD MEETING MINUTES – Monday, March 18th, 2019 – 7:00 p.m., Fuller Park

Board members present: Dan Williams, Pat Collins, Steve Wohlford, Ryan Fisher, Briana Daymont, Dirk Nicholson, Erik Brenna, Valerie Hurst, Joy Gottschalk, John Dukich, Brian McDonald, Kellie Hanson, Carl Arrell

Board members absent: Dick Fiala

Also present: Councilmember Jeremy Schroeder, Rachel Hoben (Fuller Park Director), Nate Gottlieb (Southwest Journal reporter)

Called to order: 7:03

Officer Reports:

Secretary – Steve made a motion to approve the February minutes, Dirk seconded.  Voice vote, all in favor, motion approved. Sally will follow-up with Stacy at the City about the question in the February treasurer’s report about returning the $10,000 reimbursement to city.

Treasurer – Brian is working on the profit and loss statement. Tax preparation is on-track for the May 15 deadline.

Fuller Park

Rachel announced that Fuller’s summer program guide and community education guides are now available. A spring pickleball program starts in May. It costs $50 for team of two for the six-week league with 45 minutes of play each night.  There will be a “bags” league too.

Councilmember Jeremy Schroeder

Jeremy state he had no specific comments tonight but wanted to stay for the discussion of Neighborhoods 2020 and offer input when he could.

Neighborhoods 2020

Pat presented her draft of TNA’s response to the Neighborhoods 2020 (N2020) plan, divided into responses to specific sections of the plan.

Neighborhood & Community Relations: The board agreed with the goals of the section. Steve proposed that we include a statement that neighborhoods have different makeups and that a one-size-fits-all approach to diversity requirements doesn’t work. Bri said this could be encompassed in the point about neighborhood organizations having a voice in diversity requirements. Sally pointed out the current N2020 wording takes neighborhood demographics into account but that a positive statement from the board reinforcing that point would be useful.

Governance: the board agreed with these goals.

Meetings & Participation: the board agreed with this section.

Funding: the board discussed what “community organizations” meant versus neighborhood organizations. Sally said this was very under-specified in N2020. Community organizations could be cultural groups or other interest-based groups (eg bicycling, etc). Jeremy suggested HOME Line (https://homelinemn.org) as another example. Steve did not agree with the statement that TNA “strongly supports” community organization funding if there are still so many unanswered questions. Carl suggested wording of “we support a well defined application and funding guidelines for these groups and look forward to working with them after NCR develops guidelines”. Pat adjusted the bullet point to largely use Carl’s language.

The board discussed support for discretionary and impact funding as specified in N2020. There was concern around the impact requirement of yearly increasing participation to continue receiving funding and if that was too high a bar. For example, if an event is successful and impactful then losing impact funding just because that event doesn’t annually increase engagement every year seemed wrong. Steve suggested adding language that TNA believes that increased engagement is not the only measure of success.

The board agreed with all other points..

Workgroup & Neighborhood organizations: Steve proposed adding language that TNA would like to ensure that the input from workgroups and other organizations was taken into account in the final N2020 plan and that the process for considering that feedback was transparent. Sally recommended asking for at least a minimum of a response from the City to recommendations from various groups. Jeremy summarized some of the feedback process but also agreed with the need for more transparency. Steve suggested the language that “we’d like to see a transparent decision making process that considers, respects, and thoughtfully responds to suggestions/comments/etc from relevant stakeholders.”

Pat will make edits and send the final version to the board for final approval. Pat/Bri would also like to allow each member to submit this document themselves with personalized statements. Sally suggested reaching out to former board members, committee members, and volunteers to submit statements too.

Bylaws

Bri suggested voting on bylaws in April, which should be possible as long as we are following our existing bylaws for voting. The board discussed electronic voting and the requirements around participation when board members would be unable to be physically present. Steve also proposed limiting the language around executive committee responsibilities between board meetings, which was adopted. Steve was also uncomfortable with the level of review that the bylaws have had. Carl suggested that our original bylaws were not heavily legally reviewed either, and that we can update the bylaws at any future time.

Joy moved to publish the edited bylaws to the public for comment with the intent to vote on the updated bylaws at our April meeting. Carl seconded. Steve moved to amend the motion to hire a lawyer review. No second. Voice vote on the original motion; all in favor, motion approved. Sally will also pass the bylaws to the City for review.

Committees

Spaces: the committee developed a response to the MPRB master plan proposals for triangles, Fuller, and Minnehaha Creek. Sally suggested submitting the document as a resolution on behalf of the Spaces committee of TNA.

Engagement: the committee is working on final design of welcome tote bags. The committee also proposed adding a “vote or your favorite Tangletown restaurant” feature for Open Streets Lyndale.

Environmental: the committee is making progress on the work plan and figuring out timelines. Andrea Siegel agreed to co-chair the committee with Joy. The Washburn Green Team attended the last meeting and discussed better engagement with TNA.

Executive Director Report

The Interstate 35W southbound exit to 46th St. will be closed for a year starting in late June as part of MnDOT’s 35W project. Sally suggested coordinating a multi-neighborhood meeting as a forum for resident feedback.

The Engagement committee is ordering tote bags and Sally wanted to ask if other committees would like to combine orders. Ryan suggested that a smaller initial order would be better. Steve suggested that tote bag giveaways would detract from the uniqueness of the welcome bag project.

Sally’s current plan for annual meeting speakers is to invite Councilmember Jeremy Schroeder, Parks Board representative Brad Bourn and possibly Mayor Jacob Frey. Steve suggested limiting the number of speakers (versus last year’s annual meeting) and enforcing strict time limits.

Sally reviewed and categorized all open-ended questions to our recent neighborhood surveys. She will send results to specific committees.

Executive Director Annual Performance Review

After discussion Joy moved to delegate performance and compensation decisions resulting from the Executive Director annual performance review to the executive committee. Dirk second. Voice vote, all in favor, motion approved.

Adjourned: 9:00

Minutes submitted by Dan Williams, TNA Secretary

Eureka Recycling Tours

Join your neighbors on a tour of the recycling facility on June 1! Register here!

Learn what happens to your recycling after it leaves your cart. Take some pictures of yourself next to big bales of aluminum, plastic, and paper. Get all of your garbage and recycling questions answered from Eureka and City of Minneapolis staff.

Tangletown neighborhood association has booked tours at 9:30am, 10:00am and 10:30am, so we will be departing either at 9:00, 9:30 or 10:00 to carpool from Mayflower Church’s parking lot (106 E Diamond Lake Rd). If you elect not to carpool, you can meet us at the recycling facility (2828 Kennedy Street NE Minneapolis 55413) at the tour start time. Please note, Mayflower has generously allowed us to use their lot for this event only. Attendees must be 12 years of age or older. Contact info@tangletown.org with any questions.

Register today! Because we are limited to 7 people per tour, please fill out a separate form for each person attending.

Neighborhoods 2020: The future of neighborhood funding

It’s time to advocate for continued funding, we need your help!

The City of Minneapolis has released its framework for the future of neighborhood organization funding. Your neighborhood association can only continue its work if it receives funding through this vital source. We are asking our neighbors to make an impact by submitting comments and personal stories about how you value the work of the Tangletown Neighborhood Association. Some examples of previous, current, and upcoming work in Tangletown that could not occur without city funding:

  • Annual Fourth of July Parade and Celebration
  • Tangletown Winter Fest
  • Tangletown Garage Sale
  • Washburn Water Tower landscaping
  • Fuller Park improvements (sun shades, playground equipment, and more)
  • Facilitating neighborhood feedback opportunities with city entities (Washburn High School Addition, Southwest Area Parks Plan, etc)
  • Grants (home improvement, business facade, Justice Page Middle School, Le Mac Cleaners, etc)
  • Traffic, cycle, and pedestrian safety initiatives 
  • Crime and safety programming and forums
  • Organics captain program
  • Utility box artwork
  • Sustainability Sam 
  • Welcome bags for new residents
  • Energy improvement rebates 
  • Storm drain stenciling
  • Neighborhood clean up events
  • Sharing neighborhood information via our print newsletter, e-newsletter, and social media

Public comment is being collected through March 31. Please email your comments and personal stories to neighborhoods2020@minneapolismn.govjeremy.schroeder@minneapolismn.gov and info@tangletown.org. Learn more at: minneapolismn.gov/ncr/2020

The Tangletown Neighborhood Association’s feedback on the Neighborhoods 2020 Framework:

Benefits of Neighborhood Organizations

  • Neighborhood organizations provide place-based, grassroots level community engagement that connects residents and gives them a voice in local government.
  • Neighborhood organizations generate hundreds of thousands of hours of volunteer time that benefits our communities (and city).
  • We serve as a conduit to the city. The cost of replacing the services that neighborhood organizations provide would be astronomical (and not financially feasible) for the city.
  • We strive to be more effective, representative, and influential in promoting the guidelines of engagement and diversity.

Neighborhood and Community Relations Department

  • We would like to see more analysis on the NCR structure and resources. To meet the requirements of the new framework, neighborhood organizations will need sufficient support from NCR.  For example, it would be very helpful if neighborhood organizations could have access to cultural specialists and translation services.
  • We would like NCR to create an annual report of successful engagement efforts across the city. We can learn from the successes of other neighborhood organizations.

Diversity/Representation

  • We support the goals of the diversity requirements and we need more support from NCR to reach these goals. The goals should be compatible with the demographics of the neighborhood. We would like a voice in shaping how these requirements are implemented.
  • There are many challenges to meeting these requirements including the fact that board members are elected so we do not have total control of the board make up.
  • The 18 month time frame for meeting board diversity standards at the risk of losing funding could be modified to indicate that the organization must show efforts towards implementing their diversity action plan within that time frame.

Governance

  • To maintain a balance of control and influence, the Community Engagement Commission should be composed of 50% appointed representatives and 50% elected from representation of the neighborhoods.
  • We support the suggestion of the work group to offer a stipend to CEC members to cover costs like child care for those who want to serve.

Meetings and Participation

  • Allowing voting for members of the neighborhood who cannot attend the annual meeting will be a more elaborate process that will require additional funding and/or resources from NCR.
  • The requirement for quarterly membership meetings may be ineffective if there are not topics to draw residents to the meetings. All TNA meetings are open to the public. We suggest a goal of ensuring that city departments engage with neighborhood organizations when they are working on projects in the neighborhood, which will increase attendance at the meetings. For example, TNA’s best attended meeting in 2018 featured planners from the Washburn High School construction project. Conversely, TNA was not contacted about plans for construction along Minnehaha Parkway which drew significant engagement on TNA social media and could have warranted a membership meeting with planners.

Funding

  • We strongly support a well-defined application process and want to contribute input to the funding guidelines for community groups, neighborhood organizations, and cultural groups.
  • All neighborhood organizations need a minimum base funding amount that permits all neighborhoods to maintain at least a part time staff member, host annual events, and maintain regular communication. All neighborhoods deserve to have strong engagement and community building through a neighborhood association. There needs to be a minimum neighborhood allocation of $30,000 a year to enable smaller neighborhoods to keep operating.
  • We support the recommendations in the framework to have additional discretionary funding and impact funding for which neighborhoods can apply.
    • As NRP funding is depleted, discretionary funds will be critical in order for organizations to make investments in their neighborhoods on initiatives such as affordable housing, safety improvements, environmental work, and more.
    • If a neighborhood organization has had a previously successful engagement initiative, it should be able to receive impact funding for the next year to host the same program. Success should be rewarded. We do not feel that increased engagement should be the only measure of success.
  • Pooled services are a great idea to encourage neighborhood organizations to be more efficient and economical. We need more clarification on how the bonus point system will work and how it will affect access to pooled services.
  • NRP funding realignment needs more clarification. Tangletown Neighborhood Association just initiated a three year strategic plan via a contract modification for $313,000. The planned budget has taken countless months of planning. We would recommend that restructuring NRP funds would only apply as contracts are modified.
  • Approval of funding on a three year cycle would allow for longer term planning and enable the success of our initiatives.

Neighborhoods 2020 Process

  • We would like a transparent decision-making process that considers, respects, and thoughtfully responds to all stakeholders.
  • We see the value in shaping the guidelines that are developed between April and October and want to ensure neighborhood organizations are involved in that process.
  • We think the framework outlines a non-profit best practices model that we all strive to follow.
  • We see this process as a means be a more effective and representative organization for our residents.

February 2019 Minutes

BOARD MEETING MINUTES – Monday, February 18th, 2018 – 7:00 p.m., Fuller Park

Board members present: Dan Williams, Pat Collins, Steve Wohlford, Ryan Fisher, Briana Daymont, Dirk Nicholson, Erik Brenna, Valerie Hurst, Joy Gottschalk,

Board members absent: John Dukich, Dick Fiala, Carl Arrell, Kellie Hanson, Brian McDonald,

Also present: Councilmember Jeremy Schroeder, Colleen O’Dell from Minneapolis Parks & Recreation Board, Al Giesen (resident), Bernadette Tomko (resident), Beadul Phenuethen (resident)

Called to order: 7:04

Officer Reports:

Secretary – Valerie made a motion to approve the January minutes, Steve seconded.  Voice vote, all in favor, motion approved.

Treasurer – TNA has a $10,000 outstanding balance from an advance on a City NRP contract  that we will not be spending yet and will be paid back to the City. Steve asked if the $10,000 was above-and-beyond our ~$300,000 NRP/CPP budget plan or was allocated from an existing contract; Sally said she would check with the City.

SW Parks Area Plan

The Minneapolis Parks & Recreation Board is developing a new master plan for southwest neighborhood parks (including Fuller Park)  and is accepting feedback on initial concepts through March 31st. MPRB is accepting comments via an online survey and comment cards at headquarters. Sally said the e-newsletter item about the parks master plan got 100 clicks which is well above normal.

A community member in attendance said this was first she’d heard about it and suggested that the MPRB communication process was deficient. She was also  upset about the full basketball court in one of the proposed Fuller Park plans. She asked that the Parks Board door-knock to gather input on residents next to parks.

Sally asked about the current state of the planning process. Colleen said they are about halfway through the project. This is the first time they have done a comprehensive master plan for all parks in the city in the 130 years of MPRB. They are looking at feedback from residents, city sustainability goals, etc. The Citizens Advisory Committee will vote on a preferred concept for each of the 43 parks in May or June. Then there will be a 45 day public comment period and public hearings before commissioners vote on the plan this summer.

Each year the Park Board funds improvements at 10-20 parks ranked on a number of criteria including  equity, usage, facility age, and resident needs, cycling around to all parks. When a park is funded the board asks neighborhood residents which parts of the park’s plan they would like to see first.

Steve asked about the process for formal comments for the board; Colleen asked that the board separate comments by project. Dirk asked if each triangle and park should be separate to which Colleen said “no”. Dirk and Steve asked if traffic studies had been done for the triangles.

Steve asked if any of the raw data was available from the research gathering process. Colleen said the information shared with the designers is shared on the MPRB website under “Design Week”.

Councilmember Schroeder Update

The council passed a home energy savings ordinance that Jeremy co-authored. He expects it to add only 2 minutes to home inspections. The realtor’s association was opposed to the ordinance but would still love to have this information.

Jeremy has a meeting with neighborhood association staff on March 12th to discuss the Neighborhoods 2020 plan. The City will release a draft response to comments on the plan soon. Jeremy thinks neighborhood groups have to discuss diversity issues and work on becoming more diverse themselves. Steve asked if Jeremy could clarify for the record that the intent of Neighborhoods 2020 is not to have specific percentages of diversity (renters, race, income, etc) but that the board should be representative of their own neighborhood. Jeremy is not a fan of ratios, but some neighborhoods have very disproportionate representation. Steve thinks a huge amount of negative publicity was because the diversity initiatives were not well specified.

2018 CPP Annual Report

Our 2018 CPP Annual Report needs formal board approval before Sally can submit it to the City. Steve moved to approve the report, Carl seconded. Voice vote, motion approved.

City of Lakes Land Trust Project

CLLT proposed that TNA invest $90,000 into a foreclosure property at 33rd and Nicollet for which financing closes in March. They requested 5% or lower interest rate. While CLLT would like TNA to roll the money over into more CLLT houses, Bri suggested we simply approve the single project and talk about rollover later. Bri suggested 0% interest.

Steve indicated he supports the goals of CLLT but was against moving so quickly on this issue and wanted to wait a year or so until it was clear there were no opportunities in Tangletown. Bri’s opinion was that sitting on the NRP housing money wasn’t very useful and the CLLT representative indicated that it was very unlikely that we’d see anything in Tangletown in the next few years due to real-estate prices in our neighborhood.

Carl suggested charging a small amount of interest for projects outside Tangletown which would generate additional income we could invest in Tangletown and might incentivize CLLT to find projects in the neighborhood. Steve asked what the turnaround time on the loan would be and Ryan said the CLLT representative indicated it could be as short as 3 months. Steve was afraid that tying up our housing money for a longer term in the Nicollet project would prevent moving on a Tangletown opportunity in the short-term if one came up. Ryan said that even if we came up with a Tangletown project now it might be a year before that gets off the ground. He supports a small interest fee on the loan.

Steve said that while he understands Carl’s point of incentivizing, the short term of the loan wouldn’t return much interested to TNA. Steve would advocate for 0% interest with the caveat that we are doing it one time and that in the future we’d like projects in Tangletown.

Sally said that Kingfield is charging interest in their project with CLLT but will donate the interest towards the affordability of the property in the future.

Joy moved that TNA invest $90,000 into the CLLT project at 3310 Nicollet at 2% interest. Dirk seconded. Steve proposed an amendment to Joy’s motion from 2 to 2.5% interest. Joy accepted the amendment. Dan seconded. Voice vote, all in favor, motion approved.

Bylaws Update

Bri highlighted sections she thought were important:

  • Term of office (section 4.05): bylaws specify board members cannot serve more than 6 consecutive years and then must take a 12 month break. Sally added language indicating that board members could serve longer than their term if board seats were not contested.
  • Officer terms (section 5.03): these will now be one-year terms with the intent of opening up positions on the board to encourage community involvement.

Sally said we are not required to have the community vote on the bylaws change, but notice must be sent and then the bylaws voted on by the board during a meeting. Ryan and Steve suggested that we should either (a) let community members vote on the change or (b) vote on the bylaws before our annual meeting.

Steve thinks that 15 board members is too large.

Steve also asked about a sentence about electronic voting being allowed, but wonders if we don’t need additional language spelling out conditions under which it should be implemented and how much notice board members should receive. Bri replied that this was intentionally left vague since TNA has never done electronic voting before and our initial experience might result in further bylaws changes in a year or two if it was specified. Steve thought we should just specify it.

Steve took issue with the language of “[i]n between board meetings the exec committee shall have full authority of the full board”. He asked if there was any intention of having a non-profit lawyer review the bylaws and thought that would be a good use of some funds. Sally replied she would have the City review it, but she also said that NCR (of which TNA is a member) has signed a contract with an attorney’s office to provide some legal advice. Sally will ask if the attorney could review our bylaws.

Joy asked about timing. Ryan said we need 45 day notice to the community before our vote. In the past TNA has treated bylaw changes as requiring a neighborhood vote. Ryan also asked that electronic voting be transparent and communicated in a timely way to the community. Steve thought it would be adequate to publicize bylaws changes in advance of the annual meeting, vote on bylaws in the annual meeting, and then elect new board members. Ryan would like the draft to be published publicly to get input from the community before the annual meeting.

The exec committee and Sally will take another pass at the bylaws to incorporate comments from the board.

Committee Initiatives Updates

Dirk asked if he could be brought up to date on business initiatives from the various committees and have some time in future meetings to communicate results.

Spaces: Steve would like to resign as chair but remain on the committee. Dirk will take over as chair. Still working on initiatives and clarifying the spring cleanup event.

Engagement: TNA held a successful Winterfest event with about 100 – 150 attendees. Sally and Rachel put in a lot of the planning work. It was a low-effort/high-value event. The committee is moving ahead with new welcome bags and have finalized the welcome pamphlet, to be distributed on a quarterly basis. The committee hoping to have everything finalized by March to target new home purchases. They haven’t come up with a plan yet for engaging new renters. Sally asked if there was any feedback to please send it to her.

Environmental: The largest chunk of money in the committees plan is the energy efficiency incentives. Joy is hoping to get a decision on energy update rebates before the newsletter goes out. The committee would like to use all the money for energy improvements (rather than help cost-share energy audit as was previously discussed) because the City plans to make audits free for everyone. The City will also soon offer 0% financing for remediation. The committee is now focusing on the conversion from audit to remediation work. They are proposing a 10% rebate of remediation up to $500 for any resident, with $20,000 total on first-come/first-serve basis. Another $5000 is allocated for multi-family units. Given a per-house average of $300/year in energy savings, remediation of 50 homes it would save homeowners $15,000 in energy costs each year. The committee is also attempting to create a pilot project to have the rebate taken off the CEE contractor invoice to make things simpler for homeowners.

Steve said he would still rather see a lower cap ($300) to help more people, or if we don’t get participation then we re-evaluate. Joy also feels better about a lower cap and helping more residents given the City’s movement on energy efficiency programs.

Steve also proposed a higher amount reserved for renters, suggesting 28% of the $25,000 (eg $7,000) to better match the proportion of renters in the neighborhood. Steve moved to approve the initiative up to $18,000 for single-family homes with a 10% rebate up to $300. Pat seconded. Voice vote, all in favor, motion approved.

Neighborhoods 2020

Pat said that the new City proposal has 50% base funding, 25% discretionary funding, and 25% for special projects. Starting in 2020 neighborhoods must submit project proposals and compete for non-base funding. Pat is trying to organize a meeting with Jeremy Schroeder to talk about issues with the plan and advocate for continued funding of TNA and neighborhood organizations. Sally asked that as many board members as are able would attend.

ED Report

Sally needs newsletter content by March 1st. She also asked for board volunteers since our April – June schedule is packed. Steve proposed moving our annual meeting earlier (eg March) so that it does not conflict with our busy spring even schedule. No decision on the meeting date was made.

Adjourned: 9:00

Minutes submitted by Dan Williams, TNA Secretary

March 18th Board Meeting

The Tangletown Neighborhood Association board will meet on Monday March 18th at 7pm at Fuller Recreation Center (4802 Grand Ave S). The primary focus of our meeting will be to discuss the framework for Neighborhoods 2020 (found here: http://www.ci.minneapolis.mn.us/ncr/2020) which is the recommendation for how neighborhood organizations will be funded in the future. We will collect our feedback on the framework to submit via the formal comment period. We will also present our personal testimonies to the value of neighborhood organizations. Please join us to learn more about the Neighborhoods 2020 plan and share your feedback.

Additionally, we will discuss some of the proposed changes to our Bylaws in greater detail. All our meetings are open to the public and we encourage you to join us!

Happy Hour with Board Members May 16

This is your chance to get to know our current board members while learning more about the work of the neighborhood association and what it’s like to get involved.

Have you ever considered volunteering, but weren’t quite sure what it looked like? Join us! New to the neighborhood and just looking to meet some engaged neighbors? Join us! Are you not even sure what the Tangletown Neighborhood Association is or does? Join us! Just like free food and beverages? Join us!B

Happy Hour with Board members: May 16 5:30-7:00pm at El Jefe (5309 Lyndale Ave S). Appetizers and first drink on us! Thank you to El Jefe for sponsoring our event.

Questions? Contact info@tangletown.org

Tell us you’re joining us by RSVPing on our Facebook Event or just show up!

January 2019 Board Minutes

BOARD MEETING MINUTES – Monday, January 21st, 2019 – 7:00 p.m., Fuller Park

Board members present: Joy Gottschalk, Pat Collins, Brian McDonald, Ryan Fisher, Briana Daymont, Dirk Nicholson, Kellie Hanson, Carl Arrell, Erik Brenna, Valerie Hurst, John Dukich

Board members absent: Steve Wohlford, Dan Williams

Due to other commitments, Dick has temporarily stepped away from the board.

Also present: Jeremy Schroeder, Jeff Washburne

Called to order: 7:04 pm

Officer Reports

Secretary

Pat made a motion to approve the November minutes, Joy seconded. Voice vote, all in favor, motion approved.

Treasurer

Credit fraud caught on our debit card account, which was caught and rectified.

A $1,350 past expense was reconciled, balancing our accounting.

Board will soon review and approve 2018 P&L report.

Sally will check 1099s and our 990 to be filed for 2018 tax reporting.

Financial review for NCR including audit of TNA procedures is upcoming. City to pay for this service.

City of Lakes Land Trust – Jeff Washburne

Kingfield Neighborhood Association funded $250k on a single family home in that neighborhood, for a low interest loan, administered by CLLT, supporting an affordable housing initiative. KNA’s funding is repaid to their org at sale and subsequent payoff of loan by homeowner. TNA would like to follow that model.

To date, no viable single family home has been found to fit criteria for this in Tangletown, so we’ll consider properties elsewhere in the city.

$150k-$170k in affordable housing assistance makes the program most viable. Foreclosures are ideal but infrequent to market.

Looking at several homes across the city to be sponsored by TNA, with TNA investment of $90k

CLLT doesn’t consider these arrangements to be significantly risky. Greatest risk is with regard to time, for construction and thus repayment.

Duration estimate of 2 months to rehab, 2-3 months to sell and close a property. Full cycle to be complete in less than one year, with loan repaid to TNA.

CLLT will share a proforma on a given property, for full disclosure to TNA board and City. Jeff will send that to Sally for two proposed properties for us to review and keep this moving ahead.

Council Member Schroeder Update

Passed a budget at the end of 2018.

Budget included $40M for affordable housing initiatives.

2040 Plan passed and is now passed along to Met Council for review and approval.

Looking forward to energy efficiency and sustainability initiatives in 2019. Energy disclosure at the time of home purchase and inspection, as part of the Truth in Sale of Housing (TISH). Increases inspection cost by $150. Subsidies will be made available to qualified buyers. Challenge is to bring similar to rental properties, holding landlords accountable similarly but without necessarily a sale of the property. This would be phased in over 4 years.

Intergovernmental Affairs Committee is working to champion city issues which are jurisdiction of state regulation and control, for greater autonomy at the city level.

FY19 Budget final review and vote

Bri and Brian presented spreadsheet detailing 2018 revenue and spend, changes with justification for 2019, and the proposed 2019 TNA budget.

Joy moves and Carl seconds a motion to approve the proposed 2019 budget. Voice vote, all in favor, motion approved.

Executive Director Review February

Use a Google form to collect feedback on Sally’s performance confidentially. Bri will manage data collection and Executive Committee will discuss how to prioritize and present a plan back to board.

Closed session at March 2019 TNA meeting, where only board members will review ED plan prior to delivering to Sally.

Business liaison role and outreach

Desire for a more intentional outreach direct to Tangletown businesses, fostering a stronger relationship between Tangletown businesses and TNA. Building these relationships has taken a great deal of Sally’s time, but shown minimal relative value. Seeking a TNA representative from our board membership to culture relationships and a plan for business engagement. Plug in with Southwest Business Association. Dirk shall take the lead with this.

Year in Review and Board Assessment

Sally and Bri drafted a document to articulate 2018 work of TNA, included in recent newsletter and website currently.

Board assessment results review, led by Bri. Ask is for TNA board members to take up a particular area that we’re each focused on, perhaps an area of expertise, to individually champion within and on behalf of the board.

Pat Collins will be TNA’s representative for Neighborhood 2020.

Google Drive overview

Bri walked through the process to access Google Drive. All board members report they have a Google account, used for accessing our shared docs, and have familiarity to be able to access.

Committee Updates

Spaces (Bri, Dirk)

3 goal setting docs, for each planned initiative. Clarifying what committee members will take on, versus what’s assigned to Sally.

Engagement (John)

Dick Fiala is on leave indefinitely. Bri will join Engagement Committee.

Tangletown Winter Fest planned for February 16, 2019, at Fuller Park.

Ordering welcome bags and reviewing content for those.

Environmental (Joy)

Planning for sewer stenciling, which Pat is heading up

Andrea and WHS student are driving a subcommittee

Sustainability Sam is similar to a “Dear Abby” column appearing in TNA newslettters

Brian is leading cooking and food feasibility planning, perhaps for a cooking class

Energy group would like to subsidize home energy inspections.

ED Report

Community Connections Conference February 2, 2019. Pat, Ryan, and possibly Brian and Joy plan to attend.

Winter Fest – TNA board members should sign up online to volunteer

Next meeting will review TNA bylaws and proposed changes.

Adjourned: 8:28

Minutes submitted by Ryan Fisher, TNA Board Member

November 2018 Minutes

BOARD MEETING MINUTES – Monday, November 19th, 2018 – 6:30 p.m., Fuller Park

Board members present: Joy Gottschalk, Dan Williams, Pat Collins, Steve Wohlford, Brian McDonald, Ryan Fisher, Briana Daymont, Dirk Nicholson, Kellie Hanson, Carl Arrell, Dick Fiala, Erik Brenna, Valerie Hurst

Board members absent: John Dukich

Also present: Rachel Hoben (park director), Sally, Jeremy Schroeder, Tom Balcom (neighborhood historian), Barbara Balcom

Called to order: 6:34pm

Due to other committments, Gabe has resigned from the board.

Council Member Schroeder Update

Jeremy presented TNA with a Minneapolis Green Business award recognizing TNA’s effort to help  eliminate the use of PERC in dry-cleaning businesses in the city.

Jeremy is working on the upcoming City Budget, the City’s comprehensive plan, and inclusionary zoning, among other things. He will also meet with Sally to talk about the Neighborhoods 2020 process which reworks how neighborhood organizations like TNA are funded. The Neighborhoods 2020 recommendation is due before the end of the year, the city will hold listening sessions in January and February, and the final proposal will come before the City Council in March.

He also gave an update on the 2040 plan. He is focusing on energy sustainability and seniors issues, like ensuring “universal design” is a guiding principle, that 1st floor development accounts for seniors’ needs, determining funding senior services, and the proposed shoveling plan. The council will hold a final vote on December 7th.

Jeremy also gave an update on the homeless encampment near Hiawatha. The City is continuing to place residents into housing where possible. They are also funding $1.5 million for “more permanent” temporary shelter at the Red Lake Nation location and are working with the tribe to amend their existing agreement for temporary structures through April. However, Hennepin County is usually responsible for homeless services which limits what the City can do itself. There are already 800 people on waitlist and those people need to be balanced against the 300 currently in the encampment.

Officer Reports:

Secretary – Steve made a motion to approve the November minutes, Dick seconded.  Voice vote, all in favor, motion approved.

Treasurer – Brian presented the year’s financial report through Nov 12, 2018. TNA had a bank balance of about $51,000 but is keeping $10,000 reserved to cover an advance we have not yet paid back to the city. Steve thought the T-shirt revenue looked too low and thought the amount may only represent cash sales, not PayPal. Sally promised to double-check.

Executive Director Report

The TNA holiday gathering will be hosted at Dick’s house on December 17 and will not be a TNA meeting. The next official TNA meeting will be January 21.

Open Streets Lyndale will be June 2. The board had no problems with that date.

Sally suggested a “thank you” gift card for Chriss Joyce, our TNA interim coordinator for part of 2018. Joy made a motion to approve a $50 gift card which Carl seconded. Voice vote, all in favor, motion approved.

Sally’s performance evaluation would normally be done in November but she is just returning from an absence and many board members are new and haven’t worked with her. She suggested her review be done in February instead.

The City is holding Neighborhood 2020 meetings over the next few weeks and will vote on the final plan in December. These meetings are critical to TNA’s future funding and Sally suggested board members get involved and send comments while the comment period was still open.

Sally presented the FY19 proposed budget. Board approval of the budget allows her not to return to the board for every expense. She brought up the sponsorship category which may not be cost effective and said she would come back to the board with a proposal for reworking the sponsorship plan. Steve asked how the items in the budget correlated with the neighborhood initiatives plans and whether some items in the budget should instead come from the initiatives funding. Sally agreed and will review budget expenses once we approve specific initiatives. Steve also asked whether Sally keeps separate track of money we can spend for non-city-approved costs. Sally said she did and that we have enough money to fund small non-city-approved expenses (like food, bagels for volunteers, etc). Brian also pointed out that the budget is balanced.

Sally showed the board the old Tangletown NRP action plan totalling about $314,000 and said that Stacey wanted to make it clear that all the old initiatives would be zeroed out when we approve our new action plan. However, one old NRP contract for communications for $20,000 would still be left open.

Carl asked if we should keep our non-NRP/CPP revenue (from events, t-shirts, etc) off the budget to begin building unencumbered reserves. Brian and Sally replied that it was technically already done that way, but Carl thought it would be clearer to keep it separate from the official budget and cover as much as possible from NRP/CPP. The board agreed that this was a good idea and any unencumbered money will show as a positive balance in the budget.

Sally met with City of Lakes Community Land Trust to explore a partnership for utilizing the $90,000 of housing-designated money. CLCLT has several locations in South Minneapolis that TNA could help fund as long as the board is willing to consider funding projects outside of Tangletown. One option includes rehabbing a condo rather than purchasing property which would have quicker turnaround time (about 6 months) than a full property renovation. Other options will take more time. Sally asked CLCLT to present options at the January meeting.  Steve noted that we had discussed creating a separate committee to handle the housing funds, but Sally said the process would be fairly hands-off once the board decided on the path. Val asked what the timeline was, Sally said they close on the proposed property in April and if TNA were interested in quick turnaround, CLCLT would need funding before then. Dick asked what our financial risk was if CLCLT defaulted; Sally replied that any loan would be backed by the property as collateral.

Committee Initiatives Review

Steve’s was concerned that the budget amounts seemed arbitrarily tied to quickly made initiatives and that reduces flexibility in the future.  Sally replied that the amounts aren’t really locked in because what really matters is the City NRP/CPP contract categories into which the specific initiatives are combined.  Steve proposed that $5000/year or less for any initiative could be automatically approved by the board in this meeting. Dick agreed. Carl asked that future meetings build in time for committee status updates.

The board then discussed each initiative.

1.1: Bri asked whether stenciling would be a large part of the cost. Joy replied that stenciling had not changed but that they removed one event for a reduction of $3000 from the budget. Steve was previously concerned about overlap with the City’s (and Hamline’s) program but the committee will coordinate with the City to make sure that doesn’t happen. Bri noted that the BPS committee will also be reaching out to artists and that the Sustainability and BPS committees should coordinate on artist outreach. The board approved this initiative as budgeted.

1.2: Steve thought this was way under-funded and that there was opportunity for increased funding. Joy replied that the item was prioritized lower in the first year, and the committee would like to have success with energy and water before waste reduction. The hope to leverage other organizations doing similar work. Steve thought this might be higher priority than other committee’s initiatives and if there was extra money from other initiatives he’d like to see it added here. The board approved this initiative as budgeted.

1.3: Steve thought the remediation rebate item ($500 each for 40 houses) would not benefit enough homes and that a broader impact would be preferable. Joy said the committee looked at other options but those could not be spent on housing. She also said that if we exhaust the funding we could find more money for the initiative. Carl suggested covering the energy squad visit and then negotiating with the remediation vendors to offer Tangletown residents a blanket discount instead of rebates. Joy thought that was a good idea but difficult to implement. Steve noted this was another initiative that could receive funding from other initiatives if budgets elsewhere were reduced. Bri suggested that the committee discuss Steve’s concerns and come back with any changes they might want to make. The board approved the funding amount but not the implementation details.

1.4: The board approved this initiative as budgeted.

2.1.1: Carl thought this item should really receive more money from other items in the BPS budget. The board approved the funding amount but not the implementation details.

2.1.2: The board approved the funding amount but not the implementation details.

2.2.1: The board discussed why the items’ funding was so low versus other things TNA could do. The committee had discussed various concrete options and decided that most weren’t TNA’s responsibility or weren’t financially feasible. The goal was mostly to keep conversation open and to keep an item on the initiatives list. The board approved this initiative as budgeted.

2.3.1: The board approved the initiative as budgeted, conditional on continued coordination with other committees.

2.4.1: Steve would prefer to wait a year and spend the money in Tangletown. Carl thought that if the property was outside Tangletown TNA should charge below market interest, but if the property was in Tangletown then TNA should waive interest and re-invest the money here. Erik asked if the intent was one project at $90,000 or a few smaller projects; Sally replied it would only be feasible as a single project. Brian asked what the argument for doing a project outside Tangletown was now, rather than waiting for a project in the neighborhood to appear. The board requested that CLCLT attend the January board meeting to present options before approving the implementation of the initiative.

3.1: Joy requested that the EWC committee consider more reusable/multi-functional items like the heavy canvas bags rather than the polypropylene reusable grocery bags). The board approved this initiative as budgeted.

3.2: Steve thought this funding could be better utilized elsewhere and that perhaps we should ask people to sign up rather than send unsolicited materials. He suggested the committee could re-allocate the money to sell nicer items at events instead. Dirk suggested TNA-branded freebies for attending meetings and events. Carl suggested incorporating a coupon in the newsletter or e-newsletter.  The board generally agreed with Steve, Dirk, and Carl’s suggestions and approved the funding but requested the committee come back to the board with implementation details.

3.3: Steve thought the amount was too low to hire a long-term consultant. Dick said he would rather spend the money on training for Sally. Kellie suggested using the board/team’s expertise too. The board approved this initiative as budgeted.

3.4: The board approved the funding but requested the committee return to the board with implementation details.

Dan made a motion to approve the budgets for each initiative conditional upon committees returning to the board for implementation approval where noted.  Steve seconded. Voice vote, all in favor, motion approved.

Next Steps

Bri presented a committee initiative detail sheet that each committee should fill out for each initiative and return to Sally to start implementation. Committees should start with high priority items since Sally will begin implementation of those first. Sally is creating a survey to use for evaluation of initiatives and will send a draft to the board.

Adjourned: 9:00

Minutes submitted by Dan Williams, TNA Secretary

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