October 2018 Board Minutes

BOARD MEETING MINUTES – Monday, October 15, 2018 – 7:00 p.m., Fuller Park

Board members present: Joy Gottschalk, Dan Williams, Kellie Hanson, Erik Brenna, Pat Collins, Steve Wohlford, Dick Fiala, Valerie Hurst, Brian McDonald, Ryan Fisher, Briana Daymont, Dirk Nicholson

Board members absent: Gabe Moreno, John Dukich, Carl Arrell

Also present: Chriss Joyce (TNA Interim Coordinator), Sally Bauer (TNA Executive Director), 4 community members, Stacy Sorenson (City of Minneapolis NCR representative)

Called to order: 7:01pm


At the request of the Executive Committee, Joy filled in as president as Carl was unable to attend and this was Bri’s first meeting back after an absence.

Officer Reports:

Secretary – Steve made a motion to approve the August minutes, Dick seconded.  Voice vote, all in favor, motion approved. Bri moved to approve the September minutes, Ryan seconded.  Voice vote, all in favor, motion approved.

Treasurer – All the bills are paid on time”

Fuller Park Update

The park building is open again after construction and improvements over the summer.

Council Member Schroeder Update

Jeremy was unable to attend but emailed an update to say that the Interstate 35W construction project is now in phase 3 and will only get better from here.

Committee Initiative Presentations

Innovative Environmental Leadership:  Joy presented the committee’s initiatives with a budget of approximately $48,235 over three years. There were no questions from the attendees.

Beautiful, Purposeful Spaces: Steve presented the committee’s initiatives with a budget of approximately $134,901 over three years, which includes $90,000 for housing as required by the city’s NCR program.  In response to the signage initiative, Tom (a community member) asked where signs would be located. Steve replied that banners were currently planned for major business nodes and streets.

Engaged, Welcoming Community: Dick presented the committee’s initiatives with a budget of approximately $42,709 over three years. There were no questions from attendees.

Program implementation (eg TNA staff time) for all of the initiatives was estimated at $87,200 for an overall program budget of $313,045 over 3 years.

Steve moved to vote on the plan as a package, Valerie seconded. Voice vote from both board and community attendees.  All in favor, motion approved.

Initiative Plan Next Steps

Joy and Sally proposed that the board spend the majority of the November meeting reviewing the entire program  item-by-item. Steve was concerned that while the program was being developed there was communication on what each initiative included and the board approved of the overall plan, the full board hadn’t had an opportunity to dig into the entire package and balance cost and benefit for each initiative. Steve was comfortable with leaving minor spending responsibility in the hands of each committee but not necessarily comfortable with letting committees spend larger amounts without full board approval.  He proposed agreeing on a spending threshold after which board approval would required.

Stacey commended the board and committees on the detailed plan.  She noted that the City enters into contracts with other bodies to enable initiatives and sometimes those will require full board approval regardless of spending.

Joy encouraged the committees to use the full board as a sounding board for concepts and ideas.  She personally wants to test ideas and brainstorm with everyone on the board, in part to prevent surprises and prevent highly visible items from having negative feedback later.

Bryan asked how we intend to track and monitor progress for our initiatives. He wondered if that was something that the Executive Director would do and how committees would be involved in tracking. He noted that transparency makes everyone more comfortable.

Dick said that before we even talk about money, TNA should develop an operational calendar to make sure that committees don’t step on each other with events, postcards, and other activities. Sally said she  already has a work plan and envisioned that all these initiatives would be added to the plan with quarterly updates to the board. She can help coordinate schedules and make sure committee initiatives don’t overlap and said that monthly committee updates would also be important for feedback and cross-committee partnership opportunities. She will also add the initiatives  to our FY19 budget so that expenditures will be tracked. Sally also keeps a higher-level calendar with 5-6 bullets per month to help track major events and activities.

Bri asked what kind of detail committee updates should have. She suggested committees answer questions like “how are we doing on timing?”, “is there a budget discrepancy?”, “is there anything that’s blocking our work?” and “is there anything coming up that the board should be aware of?”  She suggested that the board come up with a few questions that each monthly committee report answers.

Ryan noted that we’re really just talking about bringing more autonomy to committees. Historically TNA would bring $50 spending to the full board for approval but we can’t do that anymore with all the initiatives. He thought it was more important to make sure the committees are moving forward with their initiatives and expects that Sally will act as the hub for committee needs and communication. TNA has used spending request forms in the past but Ryan suggested that  now TNA could have the treasurer’s report summarize everything and if the board has questions they can bring them up at a meeting. But hopefully things would have been vetted through the committees and run past Sally already.

Dirk asked if there having checkpoints before we approve spending for bigger initiatives was worthwhile..

Steve noted that during the strategic planning process the board talked about having a decision matrix for helping determine spending through a cost/benefit analysis.  He had no problem with general budgets for initiatives (e.g. $27,000 for energy goals) but did question the specifics of how the committee decided to break down the per-house rebates. While the committee chose a $500 rebate for each of 40 houses, Steve prefered it to be $100 for 200 houses to reach a broader audience. After these kinds of discussions and once the board approves initiative specifics in the November meeting then he would be in complete agreement that committees and Sally have autonomy to execute their plans, with the  exception of large or impactful expenditures which he felt should still have full board approval. Steve also wanted to see metrics for success; if TNA spends $2000 this year for an event and sees low participation, then the board should re-evaluate whether to do that event next year. He felt that some proposals would benefit from definable metrics and thought that many of the tracking and monitoring ideas from strategic planning haven’t really been baked into our process yet.

September Board Minutes

BOARD MEETING MINUTES – Monday, September 17, 2018 – 7:00 p.m., Bryant Square Park

Board members present: Joy Gottschalk, Dan Williams, Carl Arrell, Kellie Hanson, Erik Brenna, Pat Collins, Steve Wohlford, Dick Fiala, Ryan Fisher, John Dukich, Dirk Nicholson

Board members absent: Gabe Moreno, Briana Daymont, Valerie Hurst, Brian McDonald

Also present: Chriss Joyce (TNA Interim Coordinator), Stacy Sorenson (City of Minneapolis NCR Specialist), Heather Bray (local business owner)

Called to order: 7:00pm

TNA President
Due to unforeseen circumstances, Bri will step away from TNA for a few months. Carl will temporarily assume the position of president.

Officer Reports:
Secretary – Due to a technological issue, last month’s minutes were incomplete and need some cleanup. Dan will do that and have them available for the October meeting.

Treasurer – Chriss updated the year-to-date expenses and revenue and will bring a draft budget to October meeting. Chriss and Brian will send the final version out for board review before next meeting, in preparation for a vote in the October meeting.

Council Member Schroeder Update

The city is currently figuring out how to address the homeless encampment near Franklin and Hiawatha. However, most homeless and housing services are provided by Hennepin County rather than the City. The City has until the end of September to develop a plan for temporary housing and addressing the needs of all residents of the encampment. One possible relocation site is Roof Depot site, where the City would create one or two on-site public health centers as well.

The City’s Department of Public Works bought the Root Depot site in the East Phillips neighborhood with the intention of consolidating many of their maintenance trucks in one location. The site was a long time polluter in the neighborhood and the City would clean up the site. Neighborhood groups would like to utilize part of the site for various improvement projects like workforce development and agriculture but require 3 acres for their plan to be viable. The City can only make 1.5 acres available, and would have to find another site for maintenance otherwise. Both the City and neighborhood groups would like to use the existing building on the site. Discussions are ongoing.

The 2020 plan is moving forward with input from the community. Jeremy said that for the plan to be successful, it’s critical to get residents to informational/feedback meetings, and Jeremy is looking for suggestions on how to reach out to residents. He holds at least three community conversations per month, and he is also organizing a bike safety public event in the beginning of October.

Roof Depot Site
East Phillips is an underserved neighborhood and has been designated “green zone” by City to help improve quality of life. The neighborhood has problems with industrial pollution and drug use. To help combat these issues, neighborhood groups would like to utilize three acres of the City-owned Roof Depot site for urban farming, jobs development, and affordable housing. The City is currently unable to provide three acres, but discussions are ongoing. Joy circulated sign-up sheets for support and more information.

Ballot Measure to Repeal the “7 Acre Rule”
Heather Bray (owner of the Lowbrow restaurant in the Kingfield neighborhood) advocated for a City ballot measure to remove restrictions on restaurant (not bar) liquor sales. Currently, unless a restaurant is located on 7 acres of contiguous C1-zoned property they can only serve wine and beer, not liquor. Craft cocktails are now booming and small neighborhood restaurants would like liquor licenses but cannot get them due to the “7 acre rule”. An exemption process exists whereby a state legislator can propose a law to exempt a specific business from the Minneapolis charter that controls liquor licenses. 25 restaurants have done so but this process is incredibly cost and time prohibitive and not surprisingly many of these exemptions went to larger restaurant groups, not smaller neighborhood establishments. The City Business Licensing office has seen no uptick in neighbor complaints due to these 25 exemptions. The ballot measure came not from restaurants themselves, but from the Minneapolis Charter Commission which saw frustration in the state legislature at having to deal with Minneapolis-specific issues. The state would rather have cities deal with this themselves. The City council doesn’t have jurisdiction because liquor licenses are City Charter issues and thus require a public vote.

Heather, representing various restaurant owners, asked for a resolution from TNA in support of the “Yes on 1” initiative. The Kingfield neighborhood recently passed one. If TNA does not want to pass a resolution, Heather asked that TNA consider informing residents in a non-partisan manner about the ballot measure.

Steve made a motion to pass a resolution to support on “Yes on 1”. John seconded. Voice vote, all in favor, none opposed. Motion carried. The board discussed what concrete action it would take beyond a resolution of support; Steve advocated at least a Facebook post indicating the board passed the resolution and directing residents to further information. The board decided to table further action and possibly revisit at the October meeting.

Minneapolis Demographic Survey
Stacy described the Minneapolis Demographic Survey, which is done every two years the City to gather information about City boards and neighborhood organizations. Ideally these boards would reflect the demographics of the city, but there is no way to know without surveying them. Stacey distributed surveys to present board members, who filled them out and returned them to Stacy. Board members not present will be sent a Survey Monkey link.

Committee Updates
Steve asked about the scope of community questions for our initiatives and how specific will the items we ask for community approval for be. Stacy suggested putting initiatives together as a package (including strategies) and ask for a yes/no for the entire package at the October community meeting. Ryan suggested that if some part was voted down we remove it from the package and return it for a vote. The board will present our plan for overall spending of $125,000 over 3 years and then call for an attendee vote. Over the next week Chriss will put together a list of initiatives to share with the community before the October meeting. Chriss already posted a notice on the TNA Facebook page and in the e-newsletter about these initiatives and the approximate dollar amount to satisfy the city’s 21 day notice requirements.

Chriss will update staff hours for each initiative based on Sally’s feedback and send out an updated spreadsheet within the next two weeks. Board members will indicate support for the initiatives via the spreadsheet and then formally vote on the entire package in the October board meeting before the community vote.

Our City NCR funding requires that a certain amount of TNA funds be dedicated to “housing.” With the demise of the home improvement loan program a number of years ago, it is harder to meet these requirements. With this in mind, the board agreed to dedicate any remaining housing money to the “Facilitate increased access to Tangletown housing for individuals and families that are disadvantaged” goal, after other housing-related initiatives have been funded. The Beautiful Purposeful Spaces committee will then decide the best course of action to utilize these funds, which could be something like a partnership with the City of Lakes Community Land Trust.

Dirk brought up some issues with the rebranding and signage which he previously emailed to the board. Steve and Dick gave some background on the rebranding process. The board discussed investigating ways to better fit the logo onto signage, and referred further discussion and decisions to the BPS committee.

Adjourned: 8:53

Minutes submitted by Dan Williams, TNA Secretary

August Board Minutes

BOARD MEETING MINUTES – Monday, August 20, 2018 – 7:00 p.m., Armatage Park

Board members present
: Joy Gottschalk, Gabe Moreno, Briana Daymont, Kellie Hanson, Brian McDonald, Erik Brenna, Pat Collins, Steve Wohlford, Dick Fiala, Ryan Fisher, John Dukich

Board members absent: Dan Williams, Valerie Hurst, Carl Arrell

Also present: Chriss Joyce (TNA Interim Coordinator), Jeremy Schroeder (City Council Member), Dirk Nicholson (prospective board member)

Called to order: 7:01pm

Officer Reports:
Secretary – Motion to approve minutes was seconded, and approved..

Treasurer – no official report this month.

City of Minneapolis Police: Not present, no report made.

Committee Updates
The board heard committee updates, reviewed new committee objectives and their funding templates in preparation for putting together our 3-year initiative and funding plan.

Minneapolis 2040 Feedback Report
Ryan reported on the latest Minneapolis 2040 plan updates and feedback. After discussion, the attending board members agreed that the board’s official stance should be neutral.

Executive Director Report
Chriss provided board members with a guidebook of Robert’s Rules of Order. She also presented a year-to-date budget breakdown which showed a surplus of $24,224.09. This surplus is expected to diminish as more program expenses come in over the rest of the fiscal year.

New Board Member
Dirk Nicholson expressed an interest in joining the board and attended the meeting to introduce himself. A motion was made, seconded, and unanimously approved to accept Dirk as a board member of the Tangletown Neighborhood Association. Dirk did not have an immediate preference for which committee to join.

Adjourned: 8:45

Minutes submitted by Gabe Moreno, Board Member

July 16, 2018 Board Minutes

BOARD MEETING MINUTES – Monday, July 16, 2018 – 7:00 p.m., Bryant Square Park

Board members present: Joy Gottschalk, Dan Williams, Gabe Moreno, Briana Daymont, Valerie Hurst, Carl Arrell, Kellie Hanson, Brian McDonald, Erik Brenna, Pat Collins, Steve Wohlford

Board members absent: Dick Fiala, Ryan Fisher, John Dukich

Also present: Sally Bauer (TNA Coordinator), Chriss Joyce (TNA Interim Coordinator), Staci Horwitz (City of Lakes Community Land Trust)

Called to order: 7:04pm

Officer Reports:
Secretary – Steve made a motion to approve the June minutes, Valerie seconded. Voice vote, all in favor, motion approved.

– no report this month. Brian met with Joy and Sally to continue bringing himself up to speed on TNA’s financial situation and proceedures. TNA is moving the checking account from Thrivent to Wells, partly becauseThrivent no longer has an office in the neighborhood. While TNA would like to bank locally no community banks or credit unions are in the neighborhood. Thus the decision was made based on service and costs rather than locality.

City of Lakes Community Land Trust
The Land Trust works to increase affordable housing stock by assisting lower-income homebuyers and homeowners who are in tough situations through restrictions on the later sale of the property. The organization started in 2002 and sold its first home in 2004. 250 homes covering ½ of the neighborhoods in Minneapolis are part of the program including single-family, townhouses, and condos. The Land Trust both purchases, rehabs, and sells existing properties and also builds new homes. Since starting their rehab program a few years ago, they have completed rehabilitations of about 10 homes and currently have nine new ones under construction. They also work with homeowners who have encountered financial difficulties (foreclosure or tax forfeiture) to keep owners in their homes.

Owners participating in the Land Trust’s program must earn less than 80% of the 7 county metro area’s median income, which they ensure through an application an income verification process. In exchange for contributing a given amount (which averages $50,000) to the purchase price of the home thus making the transaction more affordable for the purchaser, the Land Trust takes title to the land and adds title restrictions to ensure the home remains affordable in the future. For example, in the purchase of a $200,000 home where the Land Trust contributes $50,000, the buyer only takes a mortgage for the remaining $150,000. The Land Trust takes title to the land and leases it back to the homeowner for a renewable 99 year term. If the home rises in value, the Land Trust shares in that rise in value when the home is sold. The original $50,000 contribution stays with the property to reduce the future sales price.

The Land Trust works with neighborhood organizations in a number of ways. The Powderhorn, Longfellow, Sheridan, and Victory neighborhoods contributed funds to help with rehabilitation or direct investments into the property as part of the Trust’s share. Powderhorn committed $30,000. Kingfield helped purchase a foreclosed home that the Trust is rehabbing; this particular property was sold by the lender to the Trust for $95,000 and the Trust is putting in $90,000 as the affordability contribution. Kingfield is financing the $250,000 acquisition and construction loan and will forgive the interest as their affordability contribution. The property will be put on the marked for around $160,000 (rather than the market-rate $250,000) due to the $90,000 affordability contribution from the Land Trust.

The Trust also asked for a letter of neighborhood support which is helpful when talking to funding sources and lenders. They provided a template for TNA to consider.

4th of July Debrief
Chriss thanked the board for the time and effort the board put into the event. The weather did not cooperate this year leading Chriss to suggest contingency plans for some aspects next year. Steve thought given circumstances it was a “remarkable success.” He noted that 75% of those who stopped by the TNA table asked where ticket sales were, since tickets were moved inside and stayed there after the weather cleared. Steve suggested a giant banner for ticket sales to make them more visible. Gabe suggested better signage on the north-east side of the Fuller Park building since it blocks the park and crowds from view. Briana suggested better adult activities like mini-golf or adult lawn games. Joy suggested giant bubbles (which she has seen elsewhere). Kellie suggested more food for both kids and adults, like food trucks or an offsite beer garden. Pat wanted more volunteers; Sally said it was difficult to get volunteers this year. Gabe thought seating was in short supply later in the day, Steve suggested encouraging people to bring blankets/chairs/etc and spend the day. Steve suggested revisiting how things are set up; very crowded around the pool area; try to disperse activity throughout the park. Brian suggested food competitions, while Steve suggested traditional competitive activities (eg egg carry, 3-legged race, etc).

Direct income from the event was about $2,340 between T-shirts and ticket sales, minus $300 in seed money. PayPal income was about $1,358 after processing fees. Expenses were about $3,800, indicating a small loss for the event.

Committee Updates
Beautiful, Purposeful Spaces: the committee developed three sub-committees with expanded charters: (1) the streets and alley effort now includes sidewalk assistance, (2) the branding/signage effort now includes public art, and (3) the pedestrian effort includes general pedestrian safety (including 35W construction spillover), trash, and schools. While the Washburn water tower landscaping effort no longer requires significant effort, the committee is fast-tracking an updated water tower information sign to replace the current outdated and no-longer-visible one.
Innovative Environmental Leadership: Joy was elected chairperson. The committee’s previous efforts were around energy, waste/recycling, and water. They would like to float ideas past board and other committee members to figure out what engagement and volunteer resources they would get from the entire board instead of just the committee itself. Joy will send survey to the board and committee chairs, requesting that chairs then send to non-board committee members as well.
Engaged, Welcoming Community: no report at this time

Executive Director Report

Sally and Chriss met with Stacy Sorenson (TNA’s Minneapolis NRP liason) to clarify TNA’s plans around housing funding. They decided to update existing NRP/CPP contracts rather than creating new ones as this will take less time and funding will be available earlier. They would like each committee to define broad categories for each contract and then Sally and Chriss will create more detailed “scope of services” items for each broad category with specific items and tasks. Sally suggested creating a general “project management” category for billing staff time rather than including it in each specific initiative.

New Business
Ryan and Sally suggested a meeting to educate board members on the Minneapolis 2040 plan. While the board will not take an official position on the plan, members should have a good understanding of what it is and how it affects Tangletown. Ryan suggested utilizing the Minneapolis 2040 “facilitation in a box” kit that the city puts together. Sally will send out Doodle poll to board to schedule the meeting.

Helen decided to resign from the board, so there is one available seat. Joy referred two people who expressed interest in to Sally. Sally will also advertise the open seat on social media.

Chriss will be unavailable from July 30th to August 3rd and Sally may be on leave soon after. Out-of-office replies will be set up for any dates Chriss and Sally are out. Board members should email Chriss when Sally starts her leave in early August.

Adjourned: 8:35

Minutes submitted by Dan Williams, TNA Secretary

June 2018 Minutes

BOARD MEETING MINUTES – Monday, June 18, 2018 – 7:00 p.m., Fuller Park

Board members present: Dan Williams, Gabe Moreno, Briana Daymont, Valerie Hurst, Dick Fiala, Ryan Fisher, Carl Arrell, Kellie Hanson, Brian McDonald, Erik Brenna, Pat Collins, Steve Wohlford, John Dukich

Board members absent: Joy Gottschalk, Helen Chu Hamman

Also present: Jeremy Schroeder (Ward 11 Minneapolis City Councilmember), Chriss Joyce (TNA Interim Coordinator)

Called to order: 7:01pm

Officer Reports:

Secretary – Gabe made a motion to approve the May minutes, Ryan seconded.  Voice vote, all in favor, motion approved.

Treasurer – no report

Jeremy Schroeder

Mayor Frey gave his State of the City right after the TNA Annual meeting, in which he proposed a $50m fund for affordable housing. Jeremy wants to know how that will be funded, which wasn’t made clear. He is also concerned about police restraint and has directed staff to finish a draft report by its deadline even though the City police had some accuracy concerns with it. The City is receiving many comments on the Minneapolis 2040 plan; the comments Jeremy himself gets appear to have a 50/50 split for/against. He emphasized that it’s “not any one person’s” plan; there are parts he supports and parts he doesn’t. Jeremy has also added five more community conversations meetings at neighborhood locations before the comment period closes.

Fuller Park

A reminder that the Fuller Park building closes for the summer on July 5th for renovations, including air conditioning and electrical updates.


The newly elected TNA board members (Carl, Kellie, Brian, Erik, Pat, and John) introduced themselves.

Officer Term Update and Elect New Officers

Briana was nominated for President. Steve and Carl were nominated for Vice President. Helen and Brian were nominated for Treasurer. Dan was nominated for Secretary.  Because the roles of Vice President and Treasurer were contested, board members voted by ballot and Chriss tallied votes. The board selected Carl for Vice President and Brian for Treasurer.

Ryan moved that Briana fill the role of President, Carl fill the role of Vice President, Brian fill the role of Treasurer, and Dan fill the role of Secretary.  Dick second. Voice vote, all in favor, motion approved.

Kellie and Valerie volunteered for the role of Editor.

Washburn Water Tower Expenses Vote

There were $609.40 in expenses for equipment to maintain the water tower plantings.  Steve moved to approve the expenses as previously discussed. Gabe seconded. Voice vote, all in favor, motion approved.

Committee Updates

Beautiful, Purposeful Spaces: Steve was elected chairperson. After the annual meeting a number of new members joined, so the committee is waiting one month for input from new members before proceeding with previously identified priorities.

Innovative Environmental Leadership: Joy was elected chairperson.  The committee has current focus areas of energy, waste, and water, and have discussed community engagement around changes that cause ripple effects like a “bingo” flyer and ways to give residents a chance to commit to making sustainable choices.  The committee is also soliciting feedback from new members on priorities.

Engaged, Welcoming Community: The committee is investigating new business/resident welcome kits and is looking at how to make the TNA event calendar stronger outside the summer months.

Bri asked if any of the committees would have concrete initiatives ready to go for August; none of the committees thought so due to summer activities and onboarding new members.  After discussion the board agreed that each committee should have a high level plan and budget proposals for their initiatives by the September board meeting. Chriss will meet with Sally and come up with a template for committees to use for their plan and budget.

If any committees have questions about housing-related activities and expenses, send those questions to Chriss and she will aggregate them and forward to Stacy at NCR to determine housing-related funding eligibility.  Chriss will also get more specific guidelines from Stacy.

Event Debriefs

Garage Sale Weekend: Brian thought turnout was a bit low. Steve heard that the Bryn Mawr neighborhood’s huge garage sale event was the same weekend, and also noted that our date conflicts with the Humane Society’s Walk for Animals.  Brian suggested moving it after Lyndale Open Streets and to use Open Streets for publicity, though Dick noted we don’t know the date of Lyndale Open Streets far enough in advance every year to plan the Garage Sale date.  The garage sale participant survey showed that most participants would be OK with moving the event later in the year. Chriss suggested sending tips (“don’t put all your good stuff out immediately”) to participants as well.  Carl asked whether a “digital” marketplace alongside the garage sale event would have value.  The board thought it might.

Board Member Meet Up Events: attendees considered the events successful, from both a new board member recruitment and a neighborhood engagement perspective.

Annual Meeting: the meeting was very well attended versus past events though the speaker segment was a bit too long.  It was also noted it would have been good to have the projector set up for showcasing the new logo and rebranding effort.

Water Tower Landscaping Event: Steve estimated there were 50-60 volunteers at different points in the day and they were willing to work through rain and mud to get the job done.  He hopes this is a sign we’ll be able to keep up interest. Carl asked if there could be a short future presentation on the background of the landscaping itself (eg what the plants are and the reason for their specific locations).

Open Streets: TNA board members served free snow-cones and popcorn. The weather was “delightful” according to Dick.  Steve thought the event was more organized this year and the partnership with other participating neighborhoods was also stronger.  TNA giveaways definitely helped attract people and 30+ names were added to the TNA email list.

Adjourned: 8:00

Minutes submitted by Dan Williams, TNA Secretary


May 2018 Minutes (Annual Meeting)

BOARD MEETING MINUTES – Monday, May 21, 2018 – 7:00 p.m., Fuller Park

Board members present: Dan Williams, Briana Daymont, Valerie Hurst, Kathy Kornblum, Gabe Moreno, Joy Gottschalk, Steve Wohlford, Justin Wills, Dick Fiala, Ryan Fisher

Board members absent:

Also present: Sally Bauer (TNA Executive Director), Jeremy Schroeder (Ward 11 Minneapolis City Councilmember), Rachel Hoban (Fuller Park director), Stacey Sorenson (Minneapolis NCR Neighborhood Specialist), Jacob Frey (Mayor of Minneapolis), Rhonda Dean (Washburn Principal), Erin Rathke (Justice Page Principal), Marion Greene (Hennepin County Commissioner District 3), Chriss Joyce (TNA Interim Coordinator), 45 community members

Called to order: 7:00pm

Strategic Planning Overview

Joy gave an overview of our recently completed strategic planning effort, which consisted of a neighborhood survey, six community listening sessions, key informant interviews, and formulation of short and longer term TNA goals. She invited neighborhood members to contribute ideas and passion to the vision elements resulting from the planning.

Committee Updates

Beautiful Purposeful Spaces: the committee is looking for ways to enhance neighborhood today, through branding and signage, water tower beautification, improvents to the Nicollet Ave bridge, and alley cleanups.

Innovative Environmental Leadership: the committed is focusing on partnerships with energy companies/other neighborhoods to build robust network of support & collaboration, and making small ripple changes through renewable energy and organics recycling..

Engagement Committee: the committee is working on community engagement and strengthening TNA’s relationships with schools, churches, and business leaders.

Annual Meeting Speakers

Each speaker was asked to briefly address the topic “The Future of Tangletown.”

Mayor Frey

He sees three core issues. The first is affordable housing, which Mayor Frey believes is a fundamental right. A large amount of which has been lost in the last 10 years. Minneapolis is losing affordable housing subsidies from the state and federal governments. The second is police and community relations. Safety and accountability are intricately linked and he believes we won’t have a safe community unless residents can trust the police. The third issue is economic inclusion. Our region is producing more jobs than there are workers to fill those jobs. There are 100,000 job vacancies in the metro region, up from 74,000 at the end of 2017. He wants Minneapolis to be a beacon of hope, opportunity, and inclusivity.

An audience member asked a question about increased density plans in the Nicollet Ave corridor. Mayor Frey replied that the City’s draft comprehensive plan was released a few months ago and is currently in the comment period, and he asked residents to please send comments to the City (http://minneapolis2040.gov).  We cannot accommodate the workforce shortage unless people have somewhere to live. A lot of people want to live in Minneapolis and there’s not enough supply so prices continue to increase, leading to higher property taxes and even less affordable housing; the solution is a gradual increase in housing density.

The last question asked how TNA and the city could cooperate on economic inclusion.  He sees Minneapolis as a city of engaged activist culture which is he thinks is great.  Neighborhood and city plans don’t always mesh so work is happening to line those up. We need to make sure we give opportunities for advancement/ownership to minorities and make sure the growth of Minneapolis goes to as broad a base as possible.  We need to welcome those of different backgrounds into our neighborhoods; we need to push back on Minneapolis’ history of redlining and intentional segregation.

Commissioner Greene

Many people don’t know what the Hennepin County Board does. It manages a $2.4 billion budget.  Half of this budget is spent in health and human services as the board provides the regional safety net. Its sources of income are one-third each from the state and federal governments and property tax dollars.  They also do what other layers of government ask them to do, such as keeping families whole and making sure kids thrive. Another large focus is how to support immigrant communities. As part of larger mission of keeping families whole the board established an immigration legal defense fund.  Another big mission is to ensure everyone is aware of the county and its services. Bike maps and public libraries are perhaps the most visible aspects of the board’s work.

A significant piece of the future for the county, the state legislature, and the city is community engagement. There will be more and more dialog with all levels of the community and how that proceeds will greatly influence future initiatives.

Commissioner Greene sends a monthly newsletter about what she’s doing in the county and each one features a Hennepin county employee who is a resident of District 3.

Ward 11 Councilmember Schroeder

Jeremy holds community conversation events at local restaurants and libraries. His top priorities include affordable housing, environmental justice, and racial equity. The plan for housing calls for pretty substantial resources, not all of which are available. The City will need to leverage state and federal dollars and the private market to be successful. As part of that the City needs to be a good steward and say why the money will help the area. As part of his efforts in environmental justice he is part of the Clean Energy Partnership (which pushes to meet carbon reduction goals) and is proud to co-author a resolution calling for 100% renewables in the City by 2030. As part of racial equity, Jeremy worked with NENA to alleviate food deserts in the area as a strategy to help reduce crime.

An audience member asked how, if some neighborhoods are just more expensive, does affordable housing access work.  Jeremy talked about inclusionary zoning policy. Any time something is built in Minneapolis the developers need to talk about affordable housing and how it might work in their development. This could perhaps be financed by affordable housing fees on new developments even if the area can’t support affordable units.

Another member asked how to balance increased density with the impact on the environment.  Jeremy replied that we have a great opportunity with the 2040 plan, and he is looking not just where housing could go but where it makes sense. They are looking to ensure gradual stepped growth, which means no 6-story buildings next to one-story houses. Accessory dwelling units (“granny flats”) can also help keep people in the city and live here later in life.

The next question was what to do about the schools since more density means more children. He replied that funding is already a big issue and the schools don’t get adequate funding from the state.  We need to make sure that the City is invested in the schools. He knows the school board is looking for other funding and perhaps the city could be a partner here.

The last question was how to keep property taxes affordable for current residents on fixed incomes, and if there are there other places the funding can come from than property taxes. Jeremy replied that property taxes are one of his biggest concerns and that we need to balance needs with ensuring the taxes that fund those needs don’t do more harm. Land values in the city are inflated which is a product of the market so we need to find some way to balance that out.

Principal Dean

Rhonda began by stating that strong neighborhoods start with strong schools and Washburn is a strong community school. Enrollment has doubled in the last 8 years and is now well over 1600 students. There will be construction happening at Washburn this summer, which will be the last for construction at Washburn for a while.  The project includes building science classrooms and labs. Washburn’s three focus areas are Academics, Arts, and Athletics. The average GPA for student athletes is 3.29. Previously neighborhood residents chose a different school for their students but over the last four years the neighborhood has come back to Washburn. The International Baccalaureate program is strong (40 candidates), the language program is probably the best in the city and now offers ASL and Arabic. The student body is 50/50 white and children of color which provides a better real-world experience.

An audience member asked about her approach to school safety. She replied that building cooperation between police and community is crucial. There is currently lots of controversy about having SROs but as principal she wants an SRO in the school if only to deal with adult issues (non-contact orders, restraining orders, etc).. Her number one goal is to keep kids safe She believes the best defense is the kids, in terms of hearing/seeing/knowing what’s going on and having the personal relationships that allow kids to say something to an adult if anything is wrong.  They have had issues before but have been able to address them because kids “step up”. The school must provide mental health support, give children general support, make what kids do every day feel like it provides future value, and help our kids see there is a future.

Principal Rathke

Justice Page wants to be a welcoming school. It doesn’t have an SRO so safety is their primary focus. That includes bullying, which legislatively they are required to handle reports of within 3 days. Staff must be present with kids and engage with them to build trust with families and kids which mitigates violence.

Erin also focuses on providing consistency for the neighborhood. They have a great relationship with Washburn and plan to create a great pathway for students from Justice Page to Washburn.  South Minneapolis schools are also the most diverse in the city. They focus on social/emotional learning (eg educating whole child to have social awareness and relationship skills) and STEM (including sending kids to national competitions and constructing a makerspace). They also received a grant for $10,000 to paint murals outside of the school to represent the pillars of their community.

Candidate Introductions

Kathy and Justin are not returning to the board, and Joy and Dan’s terms have expired and their seats are up for election. There are a total of nine open seats on the board. Nominees from the outgoing board members and neighborhood residents were Joy Gottschalk, Dan Williams, Helen Chu Hamman, Carl Arrell, Kellie Hanson, John Dukich, Brian McDonald, Erik Brenna, and Pat Collins.  Joy made a motion to elect all nine candidates to the board rather than follow the ballot process. Voice vote from all present (including audience), all in favor, none opposed. Motion carried.

Branding Update

Steve gave a branding update.  The committee started with the current “T” logo but looked in some other directions too. The committee eventually finalized a new logo and format to print newsletter, updated the e-newsletter, completed a revamp of the TNA website, and will have T-shirts for sale at 4th of July event. An audience member asked if the logo and identity is tied to the association or also used for the neighborhood itself.  Steve replied that it will be used for both. There are two versions of logo: one with “Tangletown Neighborhood Association” and one with “Minneapolis, MN”.  TNA is not replacing existing logos like those on Nicollet Ave bridge.

Officer Reports:

Secretary – Steve made a motion to approve the March minutes, Valerie seconded.  Voice vote, all in favor, motion approved.

Adjourned: 8:57

Minutes submitted by Dan Williams, TNA Secretary

April 2018 Minutes

BOARD MEETING MINUTES – Monday, April 16, 2018 – 7:00 p.m., Fuller Park

Board members present: Dan Williams, Briana Daymont, Valerie Hurst, Kathy Kornblum, Gabe Moreno, Joy Gottschalk, Steve Wohlford, Justin Wills

Board members absent: Dick Fiala, Ryan Fisher

Also present: Sally Bauer (TNA Executive Director), Jeremy Schroeder, Rachel Hoban (Fuller Park director), Stacey Sorenson (Minneapolis NCR Neighborhood Specialist), Sara Gangelhoff (Senior Policy Aide for Jeremy Schroeder)

Called to order: 7:07pm

Officer Reports:

Secretary – Steve made a motion to approve the March minutes, Valerie seconded.  Voice vote, all in favor, motion approved.

Treasurer – Justin presented the 2017 Minnesota tax forms which now require an explicit approval from the board and sign-off of two officers.  Kathy moved to approve the documents, Steve seconded. Voice vote, all in favor, motion approved.

Fuller Park Update

Newly added spring activities starting the first week of May include pickle-ball and a badminton league.  Sally will share these via social media.

Councilmember Jeremy Schroeder

Jeremy gave an update on plowing and the snow emergency. If residents have concerns (eg alleys not being plowed or plowing isn’t happening fast enough) he asked them to call 311 and/or Jeremy’s office to let the City know.

Jeremy has been meeting with the City about small businesses; if TNA has suggestions for types of businesses or notices locations becoming vacant let Jeremy know.  Steve asked about the former Xcel power substation at 4700 Nicollet but nobody knew its current status.

Jeremy also shared an update on the iMatter group’s push for renewable electricity which was presented at a TNA meeting earlier this year. Jeremy introduced a new resolution co-authored with Cam Gordon and Steve Fletcher calling for 100% renewable electricity in the city by 2030. While iMatter’s resolution called for a renewable electricity by 2025, Jeremy’s resolution reflects the reality that the City cannot meet a 2025 deadline due to critical infrastructure like backup power, water treatment, and water pumps that have no current solutions without fossil fuels.

Jeremy introduced Sara Gangelhoff from his office who is focused on ensuring that diversity, equity, inclusion, and affordable housing is baked into everything he works on. She is also working on increasing opportunities for small businesses.  Jeremy noted that if TNA knows of a business location looking for a tenant he can connect us with the City’s site business development staff who can help connect that location with somebody looking to site a business in the city.

Neighborhood 2020

Stacey Sorenson presented the City’s public Neighborhoods 2020 roadmap document for which comments are due April 30th via phone, email, mail, etc.  The City will start four workgroups this summer (Future of Neighborhood Programming, Future of NCR, Advisory Boards, and Citywide Engagement Policy), bring conclusions back to neighborhoods in late 2018, and finally seek council approval for changes in 2019.  Four options/models are currently being considered, including “impact/assessment”, “pooled resources”, “CPP”, and “TBD”. Steve asked about funding proposals as only the CPP model had detailed funding proposals, he wanted to avoid a “rich get richer” problem in that well-organized neighborhoods start off on the best foot immediately.  Stacey replied that this isn’t the intent but that Steve should send that concern to the City as part of his comments. ncr@minneapolismn.gov

Joy and Sally suggested the board should individually send comments on the document.  Sally also included her personal thoughts in the board meeting packet. Sally also asked what the workgroup makeup would be and how would those people be selected, which Stacey indicated was still being decided.

Nominating Chair for Board Leadership

TNA elects new board members during our May annual meeting followed by officer elections as the June meeting.  Joy suggested developing a plan for continuity given TNA will have three officer positions open. Steve asked which seats will be open and which officer positions will be open. Joy indicated that president, vice-president, and treasurer positions will be open; Dan is happy to continue as secretary unless somebody else really wants to do it.  While all non-officer board members stood for election last year and board members serve two-year terms, Steve and Gabe questioned continuity if all members were up for election at the same time.

Sally proposed creating a nominating committee to handle the officer election process; she will send an email with position descriptions to board members who should reply privately with any interest in those positions.  The nominating committee would be responsible for recruiting officers. Sally doesn’t feel comfortable being involved in that process as she reports to the president. Joy volunteered to start the process and reach out to current board members now and new board members in May.  The board agreed Joy should begin this process.

Justin noted that he has cleaned up TNA’s financial processes greatly over the last year and that the treasurer role will be less technical going forward; it is now a proper treasurer role rather than treasurer and controller.

Mission Statement

Board members sent proposed mission statements to Sally who distilled them into a few options.  The board combined a few of the options into the following proposed statement: “The Tangletown Neighborhood Association exists to enhance the quality of life for those who live, work, or play in Tangletown through advocacy, community engagement, and neighborhood initiatives.”

Steve moved to adopt the second option as the mission statement, Kathy seconded.  Voice vote, all in favor, motion approved.

Board Member Expectations

Sally proposed a document to share with prospective board members that documents the TNA purpose, plan, and board member roles and expectations.  The board reviewed her proposed document and approved it.

Annual Meeting

Sally proposed the theme “The Future of Tangletown”.  The board decided that president will run the overall meeting, deliver the Strategic Planning overview, and call for nominations of new members from the attendees.  Our bylaws require a treasurer report, which will be done as part of the Strategic Planning report. Steve will deliver a rebranding report. Gabe, Bri, and Valerie will deliver committee updates.  Sally will give an overview of our ballot process; the board agreed to follow the same procedure as last year in which the ballot will show members not standing for election, known candidates with checkboxes for election, and blank spaces for write-in nominees.  Stacey Sorenson will count ballots as a neutral third party.

Steve requested that Sally be formally introduced as TNA didn’t have staff last year.

Committee Updates

Beautiful Purposeful Spaces: subcommittees were created for three immediate areas of focus: enhancing the water tower, increasing TNA brand awareness through signage, and alley cleanup/beautification events.  A longer-term list of additional priorities (including housing) will be run in parallel.

Innovative Environmental Leadership: the committee identified three priorities that members were passionate about and which fell within the scope of the strategic plan: connecting with CEE for loans on green initiatives, promoting subsidizing energy audits, and supporting inter-neighborhood collaborations.  

Engaged Welcoming Community: the committee agreed to shorten the name to “Community Engagement Committee”.  The committee came up with questions for a resident survey of neighborhood priorities, and will focus on institutional relationships (schools, churches, library, park) and community engagement.  Other areas of interest include determining what institutions people have relationships with right now, how residents engage with TNA online, and what communication channels work best.

ED Report

Water Tower: Sally relayed the answer to the sprinkler system question from earlier this year, which was that there is not enough water pressure for an automatic sprinkler system.

Roe Family Singers: the group is willing to perform at our 4th of July event for a fee of $600; Dan moved to approve a budget of $600 for this purpose.  Valerie seconded, all in favor, motion approved.

Promo items and signage: Steve and Sally suggested selling T-Shirts but we need somewhere to store them during the Fuller Park renovation. Steve volunteered his basement.  Steve moved to budget $4,000 for branded promotional items for sale or give-away. Justin seconded; all in favor, motion approved. Sally researched various branded signs (tent, sandwich, hanging, etc) and presented a quote for $1500.  Justin moved to budget up to $1500 for signage, Joy seconded, voice vote, motion approved.

Insurance: TNA’s current insurance does not adequately cover our events. Sally got a quote for $505 (inclusive of 5 events per year) that meets all city requirements.  Kathy moved to approve a budget of $505 for the new insurance policy, Steve seconded. Voice vote, all in favor, motion approved.

Adjourned: 8:57

Minutes submitted by Dan Williams, TNA Secretary

March 2018 Minutes

BOARD MEETING MINUTES – Monday, March 19, 2018 – 7:00 p.m., Fuller Park

Board members present: Dick Fiala, Dan Williams, Briana Daymont, Valerie Hurst, Kathy Kornblum, Gabe Moreno, Joy Gottschalk, Steve Wohlford, Ryan Fisher

Board members absent: Justin Wills

Also present: Sally Bauer (TNA Executive Director), Jeremy Schroeder, Rhonda Dean (Washburn HS principal), Steve Peterson (Washburn HS project manager), Steve Bieringer, Rachel Hoban (Fuller Park director), Laurie McGinley (MPS Planning and Design Manager), Holland Wood (graphic designer for TNA rebranding initiative)

Called to order: 7:04pm

Officer Reports:

Secretary – Kathy made a motion to approve the January minutes, Briana seconded.  Voice vote, all in favor, motion approved.

Treasurer – no updates this month

Washburn High School Construction Project

Washburn has seen steady enrollment increases, from ~800 in 2008 to 1600+ now.  To better accommodate increased enrollment and to bring the science and music classrooms up-to-date, the high school be closed during the summer while it undergoes a construction project on the north-west side.

Construction materials will start being delivered on Saturday, May 19 and construction itself will start Monday, May 21.  Equipment and fencing will be set up at the parking lot at Pleasant & 49th.  MPS selected the accelerated construction schedule to ensure classrooms will be ready by August 25th.  This requires working as many hours (including Saturdays) within noise ordinance times (7am – 6pm weekdays, Saturday 9am – 6pm) as possible.  During the last three weeks of the school year, contractors will use parking spots so more students and staff will have to park on the streets.  There will be no on-site crane; the worst noise will probably be backup beeps from heavy machinery through end of July.

There will be no road closures.  Steve B. asked about truck routes since 49th is very narrow, may not work well for trucks and may increase traffic near frequently used pedestrian crossings.  Steve P. (project manager) indicated the contractor can vary routes periodically and they will work with their contractor to ensure smooth operation.

For obvious reasons, the Washburn parking lot will not be available for TNA 4th of July parade staging.

Rebranding Task Force

The group reviewed the history of current TNA logo and came to the conclusion there are a number of real problems with it.  The logo is simple clip-art and was never intentionally designed, has been co-opted by neighborhood businesses, and its detailed background gets lost on some mediums, for starters.  The group’s general consensus was that something unique and original would be more representative of TNA and useful for the future. The new logo is built around the water tower as it is a defining element of our neighborhood.  It will be available in a couple different versions/sizes, both with color and without.

Ryan asked whether the logo was TNA brand or also potentially for the Tangletown neighborhood itself.  Steve W. replied that the logo could be modified to serve as a neighborhood logo too. Holland (graphic designer) thought there was enough flexibility in the existing logo for a number of different variations.

Mission Statement

TNA has no mission statement.  Sally and Joy decided to ask all board members to write a one sentence mission statement, from which a committee will derive the proposed one.

FY18 Budget Approval and Process Update

TNA has traditionally approved expenses as they occur.  Sally recommends that we institute an operating budget and presented a proposed process.  The budget would generally represent recurring expenses such as insurance, staff salary, communications, etc.  A draft budget would be presented each October for feedback, with a final budget presented in November meeting for approval.  Items already approved through the budget at the November meeting would not need to return to the board for additional approval at the time of expense, as currently happens.  Items not in the approved budget would still need approval at a normal board meeting.

Sally also presented her proposed FY2018 budget.   Steve moved to approve the proposed budget, Gabe seconded.  Voice vote, all in favor, motion approved.

Board Recruitment

Sally proposed two events for board recruitment at which community members could meet the board, one at St. Paul Bagelry and a happy hour at a location to be determined (La Fresca, Wise Acre, etc).  The board agreed this was a good idea. Sally will send out a doodle poll with dates.

Gabe moved to budget $100 for the two events.  Valerie seconded. Voice vote, all in favor, motion approved.

Annual Meeting Planning

The board agreed to invite Jeremy Schroeder, Mayor Frey, and/or Brad Bourn (MPRB) to be the featured speakers at our annual meeting.  Sally will coordinate the invites. Ryan suggested a panel format with pre-submitted questions. Other topics could include housing, Minneapolis 2020 plan, etc.

ED Report

Annual CPP Report: Dan moved to approve the annual report, Dick seconded.  Voice vote, all in favor, motion approved.

Garage sale budget: Sally worked with Justin to accept PayPal payments and created a Google form for sign-up fees.  Paper forms and checks will also be accepted. The event actually loses money; most of the cost is signage and the Star Tribune advertisement, and not all of that is covered by sign-up costs.  Steve W. asked about reducing the cost of signage; Steve B. replied that in the past TNA hasn’t had the time to go collect signs so new ones are printed every year. Sally noted that because of rebranding, we may want to reprint the signs anyway with the new logo and colors.

Justice Page Sign: Even though originally the Minneapolis Public Schools required students/staff to fund-raise for a new school sign after the decision to change the school name to Justice Page, MPS decided to pay for the new sign to ensure it stays consistent with MPS branding, and thus cannot actually use the $5,000 TNA granted last year for that effort.  The students/staff are exploring other related options for the funds. Sally indicated to them that once they determine a new use for the grant, they should return to TNA for approval of that use..

Spring Newsletter: it will be out in mid April, but Sally wanted to wait until today’s approval of the new logo to start design and layout.

Neighborhood 2020: Sally suggested inviting Stacy or somebody else from the City to talk about the plan at our April meeting.  The board agreed.

Parks Citizen Advisory Committee nominations: adjacent neighborhoods can coordinate on nominees, to be determined by March 28th.  Sally suggested that she will review incoming applications and coordinate with other neighborhood organization staff to select a final nominee.  The board agreed. She also requested that we encourage neighbors to apply as we have only one applicant from Tangletown so far.

Open Streets: TNA paid a $1,500 sponsorship fee last year to help extend the route through Tangletown to 54th, this year they asked for $1,000 this year which Sally questioned because the route was already extended and set up.  She will follow-up with other coordinators to clarify the fee. The board agreed that the $1,000 fee was acceptable for 2018 but perhaps not for following years.

Interim ED: Sally has posted the application and gotten two responses so far.

Sponsorships: Sally would like to have a more formal process for sponsorship of TNA events and will investigate more.

April e-blast topics: Sally asked for any suggestions from the board.  Steve suggested that Adopt-a-Storm Drain participants should pay special attention to their storm drains during the spring.

Adjourned: 8:44

Minutes submitted by Dan Williams, TNA Secretary

February 2018 Board Minutes

BOARD MEETING MINUTES – Monday, January 19, 2018 – 7:00 p.m., Fuller Park

Board members present: Dick Fiala, Dan Williams, Briana Daymont, Valerie Hurst, Kathy Kornblum, Gabe Moreno, Justin Wills, Joy Gottschalk, Steve Wohlford, Ryan Fisher

Board members absent: none

Also present: Sally Bauer (TNA Executive Director), Jeremy Schroeder, Benjy Schirm (resident), Sophia Manolis (Minneapolis iMatter), Rebecca Gagnon (school board)

Called to order: 7:05pm

Officer Reports:

Secretary – Steve made a motion to approve the January minutes, Valerie seconded.  Voice vote, all in favor, motion approved.

Treasurer – Our tax forms are due in May. TNA has traditionally filed Form 990N postcard notifications with IRS. For changing to a calendar fiscal year, the IRS said TNA only needs to send a letter  and when TNA receives confirmation of that letter we’ll file a 990N for the short year. Next year we’ll have to file a 990EZ because we may be above $50,000 income for the year due to more regular reimbursements from the city.

Justin also presented a Profit & Loss statement for approval.  Steve asked why professional services was such a large expenditure; Justin replied that it’s due to payments to Willow Consulting for strategic planning, Metro Blooms for rain gardens, and artist honorariums for utility box wraps.  Sally noted that the final Willow Consulting expenses were about $17,200 while bid was $18,000, so it came in under budget.

Steve moved that we accept P&L statement as the basis for our 2017 taxes, Ryan seconded.  Voice vote, all in favor, motion approved.

Justin also noted that we aren’t getting electronic bank statements correctly, which he is in the process of fixing.  He will also ensure that the correct names are on the accounts.

Youth Climate Resolution – iMatter Minneapolis

Sophia gave a short presentation about iMatter Minneapolis and their climate resolution.  The local group was formed through the national iMatter organization, after members from multiple Minneapolis schools wanted to help achieve 100% renewable electricity for Minneapolis city properties and public spaces.  A related resolution introduced last fall by several city council members did not pass and will be re-introduced, but the local iMatter group is seeking several changes to the resolution: 100% renewable electricity by 2025, with 25% of the renewables to be produced within Minneapolis, and finally two voting seats on the Community Environmental Advocacy Committee (CEAC) under the Clean Energy Partnership.  The goal are to give youth a stronger voice in climate-related policies, to allow them to help with the process of getting to 100% renewable electricity, and to hold city accountable for achieving this goal.

The group is looking for an endorsement from TNA for their efforts and also for future cooperation.  Steve asked what the renewable percentage currently is, Sophia thought it was about 10%. Gabe asked about details of the two committee seats the group is asking for; Sophia said they were looking to replace two existing seats rather than add more seats.  She envisions an application process for candidates, which the group will discuss the options with the committee at their March 7th meeting.

Jeremy Schroeder and others on the Clean Energy Partnership support this proposal, and think these types of resolutions will help move towards to the goal.

Steve moved to endorse cooperation with iMatter Minneapolis and their resolution, and suggested to clean up language around percentages.  Gabe seconded. Voice vote, all in favor, motion approved. Sally will follow up and fill out the endorsement form.

They will also have an online petition that the board agreed to post in social media and our newsletter.  Sophia and Sally will connect to get the link.

Jeremy Schroeder

Jeremy gave a short introduction of himself and his goals. Before City government, Jeremy was vice-president of the Hale-Page-Diamond-Lake neighborhood association.  His election platform was based on affordable housing and racial justice. He chairs the Planning and Zoning committee, and had his first meeting for two developments in Uptown last Thursday.  He is also on the new Housing committee, which is the first time the Minneapolis City Council has formed a committee to focus on housing and affordability. He is also on the Intergovernmental Affairs committee which interacts with the State government.  He is also on the Audit committee, which additionally deals with city appointments and other non-public business. He is one of two members on the Clean Energy Partnership (which includes Xcel and Centerpoint and focuses on sustainability) and is looking to ramp up its activity.  He is also on the Homeless and Housing advisory committees. He holds community coffees and meetings at other public locations (libraries, etc).

Steve asked for a summary of what Jeremy wants to get done for the next year.  Jeremy talked about the City’s Comprehensive Plan (done every 10 years) which is often just a land-use plan, but this time they are going to talk about racial inequity in Minneapolis, where to plan affordable housing, and where jobs and transportation will be.  They will focus on the neighborhood level to ensure residents know the purpose and background of the plan. Vacancy rates are currently very low which gives landlords lots of power, so he’s looking changes like increasing required eviction notice times since it’s so hard to find new housing.  He is also looking at inclusive zoning, and easing building materials regulations that trip up developers by perhaps excluding affordable housing from some requirements. Kathy asked whether Minneapolis is a sanctuary city, Jeremy said Minneapolis is, that the city gets about $55,000,000 through community development block grants for affordable housing and this funding could be at risk due to our sanctuary city status.

Washburn Water Tower Evaluation

The board discussed water tower landscaping plans presented at the January meeting.  The City’s Public Works Department will pay for and perform the construction and plantings, but do not have money for ongoing maintenance of the plantings.  They would like TNA to help organize volunteers to do the maintenance work instead. Two options were presented, a “fancy” one with purple and green plans and a simpler one using a type of sumac.  Sally created a neighborhood resident survey to gauge interest, which received 71 responses. 54 said they would come to a kick-off event, 32 to weed/water once per month, 36 once a summer, 13 would financially support these efforts.  So it seems there is active interest in helping maintain this landmark feature in our neighborhood.

Steve asked how long the commitment would be and whether it would continue if the property was potentially turned over to the Minneapolis Parks and Resources Board in the future (which was mentioned as a possibility at the January meeting).  The board decided that we should ask Public Works about irrigation system options and whether the plantings would even need irrigation after they become established.

Gabe moved that we endorse the City’s “fancy” proposal (purple & green color scheme) and commit to organizing maintenance efforts for at least three years.  Valerie seconded. Voice vote, all in favor, motion approved.

Strategic Planning Next Steps

The strategic planning process identified three focus areas: Beautiful Purposeful Spaces, Innovative Environmental Leadership, and Engaged Welcoming Community.  To organize committees to handle these areas, Sally suggested that we base our structure on St. Paul’s Highland District Council structure, where each board member serves on at least one committee and additional community members are recruited.  The chair of each committee must be a board member.

Steve suggested that we seed our committees with at least 3 or 4 board members but was concerned about board member involvement on multiple committees and the workload.  He suggested that the committees could be the decision making/visionary/planning body but the actual effort could come from anyone (board or community), not just those on the committee.  He was looking for a way to allow board members to mix & match committees with their interests but not be pigeonholed on a single committee.

Joy will send out a survey to board members in which they will rank their committee choices, after which she and Sally will assign members to committees, and the committees will begin to meet.  Sally asked if we should solicit community involvement once we have the committees, goals, and meeting dates identified; the board agreed.

Spring Events

Composting Event: the Sustainability committee has been working with the Lynnhurst neighborhood to get a delivery of compost in late April (around Earth Day) or May which residents can then take a portion of.  While the compost itself is free, delivery has a cost, which TNA could either absorb, or charge those who pick up compost a nominal fee.

Spring Cleanup: this event is traditionally held on Earth Day (April 22) but could also be held the previous weekend (April 14). Kathy/Gabe suggested the compost event could take place of the spring cleanup or be combined on the same day to simplify our busy spring event schedule. The board agreed.

Garage Sale: this event is traditionally the first weekend in May, which this year is May 4th or 5th.  At the January meeting Steve suggested investigating moving the event to September, but it’s probably too late to do so now.  Sally raised the possibility of pairing up with another neighborhood at the recent Southwest Coordinators meeting. Kingfield was not interested in a combined event but Armatage/Kenny were open to it.

Water Tower Kick-off: Possible dates include May 12 or more likely June 2.

Annual meeting: this event will be held on May 21.

Lyndale Open Streets: likely to be held on June 10th.

Sally pointed out that we have many events piling up in the April – June timeframe.  She would prefer to space them out more if possible.  The board agreed that the new committees resulting from strategic planning will take over the decisions on each of the events.

Adjourned: 8:44

Minutes submitted by Dan Williams, TNA Secretary

January 2018 Board Minutes

BOARD MEETING MINUTES – Monday, January 15, 2017 – 7:00 p.m., Fuller Park

Board members present: Dick Fiala, Dan Williams, Joy Gottschalk, Briana Daymont, Kathy Kornblum, Gabe Moreno,  Valerie Hurst, Justin Wills, Ryan Fisher, Steve Wohlford

Board members absent: none

Also present: Sally Bauer (TNA Executive Director), Annika Brankston (Superintendent – Water Plant Operations & Maintenance), Mary Johnson (resident), Dave Breeser (resident), Jennifer Ericson (resident)

Called to order: 7:02pm

Officer Reports:

Secretary – Gabe moved to approve the November 2017 minutes, Kathy seconded. Voice vote, all in favor, motion approved.

Treasurer – Sally and Justin are meeting soon to discuss further updates to our financial protocols.  Justin is working on getting 1099s together for our 2017 contractors.  Tax implications for the recent change to our fiscal year will only require filing a short-period tax return (for June – December) and a note that we have changed our fiscal year.

Washburn Water Tower Landscaping

A resident contacted the Minneapolis Public Works Department (PWD) last year about the lack of tower grounds landscaping.  The PWD researched the issue and determined that they (through the Water Treatment and Distribution Service) are ultimately responsible for tower grounds and that staff currently perform some upkeep like mowing and trash removal.  PWD performed a site survey in mid-2017 and found overgrown plantings at base of tower.  The tower itself was restored in 2002 which is when the fence at its base was installed.  The tower hasn’t been used for water distribution for at least 15 years.  PWD is also investigating a long-term plan to turn the land over to Minneapolis Parks and Resources Board (MPRB), similar to what was done with the Prospect Park “Witches Hat” tower.

Based on the inquiry, PWD contracted Tangletown Gardens to develop a long term sustainable landscaping plan.  Total area to be landscaped would be around 2500 sq ft.  Tangletown Gardens recommended replacement of the subsoil in addition to plantings, bringing the total estimated cost to $43,000 for clearing, subsoil removal, new soil matrix, and over 400 plants.  PWD then re-evaluated the plan and discussed hardscape options but decided to partner with the neighborhood organization to help maintain and perhaps install plantings to reduce costs.

Kathy asked if there were other bids.  Annika indicated the procurement process is two parts, the first of which is a design bid (of which they received multiple responses) and second a bid for the actual construction. PWD is willing to commit the estimated $20,000 to prepare the site for plantings.  Plants and planting labor are each estimated at $12,000 for the initial plan which could be scaled down later. Dave asked how much the paver/hardscape option would be, which Annika replied would be about $10,000 for materials and labor above the aforementioned preparation costs.

The tower itself is listed on National Register of Historic Places, but this status doesn’t affect the grounds.

PWD is looking for neighborhood volunteer involvement for ongoing maintenance but no financial commitment from TNA or residents.  The PWD can help with spring cleanup via heavier equipment, but any landscape plan would require regular maintenance especially in the first three years.  Dick asked about irrigation which would likely be required during dry summers.  Volunteer commitment might involve a one-day spring cleanup every year plus a few hours every other week and occasional watering during the growing season.  If TNA were to partner with the PWD on this, they would like to help plan and participate in a kick-off event.

Sally proposed contacting neighborhood residents and adjacent property owners to gauge interest through email, flyers, possibly door knocking.  Annika is OK with delaying any decision until the February board meeting so the board can determine the impact of strategic planning on this proposal. Sally also asked whether any landscaping bid could include requirements of the contractor to help with education and continued involvement for at least the first couple years to help get the volunteer effort off the ground.  Annika indicated that it could.

Kathy and Mary suggested that PWD should look to lower the cost somehow.  Mary also suggested contacting schools to see if students are interested in volunteer opportunities.  Dick thought the tower is a unique aspect to our neighborhood and beautifying the tower should be something our organization and the neighborhood should get behind.

Hennepin County Equipment Grant

Rachel Hoben (Fuller Park manager) could not attend but asked the board to consider supporting her application for an equipment grant.  There are two grant cycles (spring & fall) that she can apply for, but applications must be done in partnership with another organization.  The next deadline is in February.  The grants provide up to $10,000 for infrastructure equipment like gymnastics equipment, soccer goals, facility improvements, etc.  Rachel indicated the most pressing need is new cabinets and countertops in the kitchen and preschool room.  The kitchen alone would be $2000 – $3500.  Other options could include wall safety mats and tumbling mats (about $1000), energy-efficient lighting ($2500 – $5000), or lawn games for the park.  

TNA would have to make a financial commitment of some kind, but grant guidelines say it “can be any amount; does not have to be half.”  Ryan asked if Rachel could instead come up with a single dollar figure to which TNA could contribute a set amount, and Rachel could then figure out which items to apply for within that amount.  Sally suggested we could vote at our strategic planning session in two weeks once we know more about our organizational priorities.

Sally’s understanding was that Rachel was looking for general interest from TNA to know whether to go ahead with research and grant preparation.  Sally will follow up with Rachel to determine priorities and investigate appropriate “match” amounts that TNA would contribute.  The board was in agreement that TNA would prefer sponsoring infrastructure improvements rather than specific equipment.

Board Recruitment

Now would be a good time to start thinking about who might be a good candidate for joining the board at our next annual meeting.  TNA bylaws allow for up to 15 seats and we currently have 10 board members.  Some members may leave or end their officer terms in the coming year.  Board members should start thinking about what roles they’d like to hold in the coming year.  Briana also noted that our strategic planning process may clarify what roles are available outside the board if a board member wishes to step down but still stay involved.

Steve would like to re-evaluate the bylaws and investigate staggering officer terms and potentially changing the number of available board seats.  Joy will send out an email to board members asking about levels of interest in various roles and time commitments.

Bylaws and Executive Director Review Task Forces

Joy proposed creating a task force to review and propose updates for bylaws.  Steve thought it would be helpful to wait until strategic planning was done since that might have an impact on bylaws.  Joy will send an email out after our last strategic planning session about this.

Joy also proposed creating a committee for our executive director’s six-month performance review in February.  Steve proposed the hiring committee should do this.  The board agreed.

Rebranding Task Force

The task force sent out an RFP and received nine responses.  The committee established evaluation criteria and independently evaluated the proposals and only after that evaluation then looked at cost.  They narrowed the selection down to four firms which they then interviewed, settling on two finalists.  Their recommendation is to move forward with Holland Wood whose proposal was lower-cost and who has done extensive work with Uptown Business Association and Uptown Art Fair.

Steve moved to accept the Holland Wood proposal with a budget of up to $10,000.  Kathy seconded.  Voice vote, all in favor, motion approved.

Executive Director Report

Event Dates: Sally will send out an email with the date details for upcoming events.  Steve would like to suggest changing date of the garage sale to align with Kingfield’s as the traditional TNA date conflicts with other events.  Ryan said that the original plan was to stagger neighborhood garage sales so adjacent neighborhood sales wouldn’t be all at the same time.  Sally will investigate what dates of other neighborhoods are.

Email Blast: Gabe will be the featured board member.  Send other topic suggestions to Sally.

Spring Newsletter: Topics should include Washburn Water Tower landscaping, the TNA Annual Meeting, and strategic planning process results.

Availability: Sally is out of town Jan 19 – 26th.  She will set an out-of-the-office auto-reply for her staff email account and info@, though Ryan will still monitor info@.

Adjourned: 8:38

Minutes submitted by Dan Williams, TNA Secretary