April 2019 Board Meeting Minutes

BOARD MEETING MINUTES – Monday, April 15th, 2019 – 7:00 p.m., Fuller Park

Board members present: Dan Williams, Pat Collins, Ryan Fisher, Briana Daymont, Brian McDonald, Dirk Nicholson, Erik Brenna, Carl Arrell, Kellie Hanson

Board members absent: Dick Fiala, Steve Wohlford, Valerie Hurst, Joy Gottschalk, John Dukich,  

Also present: Sally Bauer (TNA Executive Director), Karlee Weinmann (Policy Aide for Councilmember Schroeder), Rachel Hoben (Fuller Park Director)

Called to order: 7:03

Officer Reports:

Secretary – Dirk made a motion to approve the March minutes, Carl seconded.  Voice vote, all in favor, motion approved.

Treasurer – Brian presented updated financials. Total revenue year-to-date (YTD) is $12,447.19 and expenses are $12,839.65. Our bank balance is $46,691.86.

Fuller Park Updates (Rachel Hoben)

Two charcoal grills are being installed at the park and will be available on first-come-first-serve basis. Baby changing tables are also being install in the park building’s upstairs restrooms.

Councilmember Schroeder Update

Karlee delivered Jeremy’s update as he was at a conference. She thanked TNA for thoughtful feedback on the Neighborhoods 2020 plan. She said what’s most important to Jeremy is that the Neighborhoods 2020 process is fair and informed. Councilmembers will hear collected feedback from city staff on 1:30pm May 6; this meeting may also include a public hearing and comments can be submitted ahead of time to be included in the public record.

The City is in the process of planning the future of its transportation system. Public Works staff are developing two plans and soliciting public feedback. The Transportation Action Plan is a high level look at entire transportation system including cars, bikes freight, and streets. Jeremy is hosting a feedback meeting on April 29th from 6:30-8:00pm at the Nokomis library. The Vision 0 Action Plan is a three-year plan with a dedicated staff person, which looks to eliminate serious traffic-related injuries on our streets.

Jeremy is also hosting a session on Thursday April 18th at the Nokomis community center focusing on city initiatives about energy efficiency.  More information is posted on his Facebook page.

Bylaws

The TNA Board will announce a vote to approve updated bylaws at the May meeting before we open up board elections to ensure attendees and prospective board members are aware of the changes. Sally asked the City Neighborhood and Community Relations staff to review our proposed changes and the board incorporated the City’s feedback into an updated bylaws draft.

2018 Financial Summary

Profit & Loss: Brian presented a snapshot of our FY2018. TNA had a total income of $69,617.35 and expenses of $63,090.13 for a net income of $6,527.22. TNA’s bank balance was $44,971.56 as of December 31, 2018. TNA’s only liability is a $10,000 unused advance from the utility box wraps project that the City forgot to deduct from other payments. Brian and Sally suggested keeping the advance in TNA’s account so the City doesn’t have to write us a larger check for upcoming contracts.

Carl suggested moving TNA money into an interest bearing account to receive some income; Brian and Carl will investigate and present a proposal at the next meeting.

Pat made a motion to approve the P&L as presented, Carl seconded. Voice vote, all in favor, motion approved.

Form 990: Brian presented the Form 990 that was put together by Sally and an accounting firm contracted with the City. In the past TNA filed the short Form 990 because our revenue was under $50,000 but for 2018 we had to file the longer Form 990 due to increased revenue.

Board Recruitment & Nominating Committee

Two recruiting events will be held this year: a “Bagels with Board Members” on 27 April at Saint Paul Bagelry and a Happy Hour on May 16th. New board members will be elected at the May meeting and the executive committee will be elected from among board members at the June meeting. Steve, Bri, Joy, and Ryan have announced their intent to step down from the board at the May meeting. There will be 8 board seats available.

Committee Updates

Spaces: the committee is determining updated Washburn water tower sign imagery and looking for volunteers for the May 11 Spring Spruce Up to pass out lawn bags and recruit for TNA.

Engagement: the committee reviewed last year’s 4th of July event and decided to follow the same general format this year, but discussed how to attract residents without children and develop additional business partnerships. Welcome bags will soon be distributed to new residents as of January. The Lyndale Open Streets event will be held June 2nd and Ryan is meeting soon with the Lynhurst neighborhood to organize our participation.

Environmental: CEE requested that TNA’s energy rebate amounts be consistent with those from Xcel and Centerpoint (15% up to $500 and no rebate for audits) which would be easier for CEE to manage. The committee is looking at a bonus recycling event (probably for textiles) in early Fall, and applying for an Organics Recycling outreach grant to push recycling participation over 60% in the neighborhood. Joy and Sally are organizing a tour of Eureka Recycling for Saturday June 1 at 10:00am. There are seven reserved slots for any resident of Tangletown.

ED Report

Annual Meeting Plan: The board decided the meeting’s focus will be what TNA has done and what we will be doing. Mayor Frey, Jeremy, and Brad Bourn are confirmed as speakers. Sally would like to identify who will share our 2018 review and highlight what is coming up. Kellie suggested making the presentations attractive with pictures/layout/etc. Pat asked about raffle items but the schedule may not allow for that. Ryan suggested challenging speakers to speak about Tangletown, rather than other hot topics the speaker may have other forums for. Bri suggested asking all three speakers the same theme questions.

For board elections, Kellie suggested having candidates come to the front, write out a nametag, and introduce themselves. Sally suggested also having candidates answer questions for 60 seconds. Bri suggested having Q & A only if there is a competitive seat.

Website rework: Sally proposed additional website cleanups and administrative usability improvements based on a proposal from a vendor TNA has worked with in the past. These improvements will make it easier for Sally and others to update the TNA website and events calendar. Dirk made a motion to approve up to $2500 for website improvements, Kellie seconded. Voice vote, all in favor, motion approved.

35W meeting: the 46th street southbound ramp will close for 1 year beginning in June. Sally is organizing a multi-neighborhood meeting for May 6th at 7pm at Pearl Park.

Fuller Park Ice Cream Social:  this event will be held June 5th from 5:30-7:30pm.

Neighborhoods 2020 Hearing: City Council’s Public Health, Environment, Civil Rights and Engagement Committee will hold a public hearing on Neighborhoods 2020 on May 6 at 1:30pm.

Work Plan Review: Sally reviewed her work plan and process to ensure board members were familiar with it.

Adjourned: 9:00

Minutes submitted by Dan Williams, TNA Secretary

March 2019 Meeting Minutes

BOARD MEETING MINUTES – Monday, March 18th, 2019 – 7:00 p.m., Fuller Park

Board members present: Dan Williams, Pat Collins, Steve Wohlford, Ryan Fisher, Briana Daymont, Dirk Nicholson, Erik Brenna, Valerie Hurst, Joy Gottschalk, John Dukich, Brian McDonald, Kellie Hanson, Carl Arrell

Board members absent: Dick Fiala

Also present: Councilmember Jeremy Schroeder, Rachel Hoben (Fuller Park Director), Nate Gottlieb (Southwest Journal reporter)

Called to order: 7:03

Officer Reports:

Secretary – Steve made a motion to approve the February minutes, Dirk seconded.  Voice vote, all in favor, motion approved. Sally will follow-up with Stacy at the City about the question in the February treasurer’s report about returning the $10,000 reimbursement to city.

Treasurer – Brian is working on the profit and loss statement. Tax preparation is on-track for the May 15 deadline.

Fuller Park

Rachel announced that Fuller’s summer program guide and community education guides are now available. A spring pickleball program starts in May. It costs $50 for team of two for the six-week league with 45 minutes of play each night.  There will be a “bags” league too.

Councilmember Jeremy Schroeder

Jeremy state he had no specific comments tonight but wanted to stay for the discussion of Neighborhoods 2020 and offer input when he could.

Neighborhoods 2020

Pat presented her draft of TNA’s response to the Neighborhoods 2020 (N2020) plan, divided into responses to specific sections of the plan.

Neighborhood & Community Relations: The board agreed with the goals of the section. Steve proposed that we include a statement that neighborhoods have different makeups and that a one-size-fits-all approach to diversity requirements doesn’t work. Bri said this could be encompassed in the point about neighborhood organizations having a voice in diversity requirements. Sally pointed out the current N2020 wording takes neighborhood demographics into account but that a positive statement from the board reinforcing that point would be useful.

Governance: the board agreed with these goals.

Meetings & Participation: the board agreed with this section.

Funding: the board discussed what “community organizations” meant versus neighborhood organizations. Sally said this was very under-specified in N2020. Community organizations could be cultural groups or other interest-based groups (eg bicycling, etc). Jeremy suggested HOME Line (https://homelinemn.org) as another example. Steve did not agree with the statement that TNA “strongly supports” community organization funding if there are still so many unanswered questions. Carl suggested wording of “we support a well defined application and funding guidelines for these groups and look forward to working with them after NCR develops guidelines”. Pat adjusted the bullet point to largely use Carl’s language.

The board discussed support for discretionary and impact funding as specified in N2020. There was concern around the impact requirement of yearly increasing participation to continue receiving funding and if that was too high a bar. For example, if an event is successful and impactful then losing impact funding just because that event doesn’t annually increase engagement every year seemed wrong. Steve suggested adding language that TNA believes that increased engagement is not the only measure of success.

The board agreed with all other points..

Workgroup & Neighborhood organizations: Steve proposed adding language that TNA would like to ensure that the input from workgroups and other organizations was taken into account in the final N2020 plan and that the process for considering that feedback was transparent. Sally recommended asking for at least a minimum of a response from the City to recommendations from various groups. Jeremy summarized some of the feedback process but also agreed with the need for more transparency. Steve suggested the language that “we’d like to see a transparent decision making process that considers, respects, and thoughtfully responds to suggestions/comments/etc from relevant stakeholders.”

Pat will make edits and send the final version to the board for final approval. Pat/Bri would also like to allow each member to submit this document themselves with personalized statements. Sally suggested reaching out to former board members, committee members, and volunteers to submit statements too.

Bylaws

Bri suggested voting on bylaws in April, which should be possible as long as we are following our existing bylaws for voting. The board discussed electronic voting and the requirements around participation when board members would be unable to be physically present. Steve also proposed limiting the language around executive committee responsibilities between board meetings, which was adopted. Steve was also uncomfortable with the level of review that the bylaws have had. Carl suggested that our original bylaws were not heavily legally reviewed either, and that we can update the bylaws at any future time.

Joy moved to publish the edited bylaws to the public for comment with the intent to vote on the updated bylaws at our April meeting. Carl seconded. Steve moved to amend the motion to hire a lawyer review. No second. Voice vote on the original motion; all in favor, motion approved. Sally will also pass the bylaws to the City for review.

Committees

Spaces: the committee developed a response to the MPRB master plan proposals for triangles, Fuller, and Minnehaha Creek. Sally suggested submitting the document as a resolution on behalf of the Spaces committee of TNA.

Engagement: the committee is working on final design of welcome tote bags. The committee also proposed adding a “vote or your favorite Tangletown restaurant” feature for Open Streets Lyndale.

Environmental: the committee is making progress on the work plan and figuring out timelines. Andrea Siegel agreed to co-chair the committee with Joy. The Washburn Green Team attended the last meeting and discussed better engagement with TNA.

Executive Director Report

The Interstate 35W southbound exit to 46th St. will be closed for a year starting in late June as part of MnDOT’s 35W project. Sally suggested coordinating a multi-neighborhood meeting as a forum for resident feedback.

The Engagement committee is ordering tote bags and Sally wanted to ask if other committees would like to combine orders. Ryan suggested that a smaller initial order would be better. Steve suggested that tote bag giveaways would detract from the uniqueness of the welcome bag project.

Sally’s current plan for annual meeting speakers is to invite Councilmember Jeremy Schroeder, Parks Board representative Brad Bourn and possibly Mayor Jacob Frey. Steve suggested limiting the number of speakers (versus last year’s annual meeting) and enforcing strict time limits.

Sally reviewed and categorized all open-ended questions to our recent neighborhood surveys. She will send results to specific committees.

Executive Director Annual Performance Review

After discussion Joy moved to delegate performance and compensation decisions resulting from the Executive Director annual performance review to the executive committee. Dirk second. Voice vote, all in favor, motion approved.

Adjourned: 9:00

Minutes submitted by Dan Williams, TNA Secretary

February 2019 Minutes

BOARD MEETING MINUTES – Monday, February 18th, 2018 – 7:00 p.m., Fuller Park

Board members present: Dan Williams, Pat Collins, Steve Wohlford, Ryan Fisher, Briana Daymont, Dirk Nicholson, Erik Brenna, Valerie Hurst, Joy Gottschalk,

Board members absent: John Dukich, Dick Fiala, Carl Arrell, Kellie Hanson, Brian McDonald,

Also present: Councilmember Jeremy Schroeder, Colleen O’Dell from Minneapolis Parks & Recreation Board, Al Giesen (resident), Bernadette Tomko (resident), Beadul Phenuethen (resident)

Called to order: 7:04

Officer Reports:

Secretary – Valerie made a motion to approve the January minutes, Steve seconded.  Voice vote, all in favor, motion approved.

Treasurer – TNA has a $10,000 outstanding balance from an advance on a City NRP contract  that we will not be spending yet and will be paid back to the City. Steve asked if the $10,000 was above-and-beyond our ~$300,000 NRP/CPP budget plan or was allocated from an existing contract; Sally said she would check with the City.

SW Parks Area Plan

The Minneapolis Parks & Recreation Board is developing a new master plan for southwest neighborhood parks (including Fuller Park)  and is accepting feedback on initial concepts through March 31st. MPRB is accepting comments via an online survey and comment cards at headquarters. Sally said the e-newsletter item about the parks master plan got 100 clicks which is well above normal.

A community member in attendance said this was first she’d heard about it and suggested that the MPRB communication process was deficient. She was also  upset about the full basketball court in one of the proposed Fuller Park plans. She asked that the Parks Board door-knock to gather input on residents next to parks.

Sally asked about the current state of the planning process. Colleen said they are about halfway through the project. This is the first time they have done a comprehensive master plan for all parks in the city in the 130 years of MPRB. They are looking at feedback from residents, city sustainability goals, etc. The Citizens Advisory Committee will vote on a preferred concept for each of the 43 parks in May or June. Then there will be a 45 day public comment period and public hearings before commissioners vote on the plan this summer.

Each year the Park Board funds improvements at 10-20 parks ranked on a number of criteria including  equity, usage, facility age, and resident needs, cycling around to all parks. When a park is funded the board asks neighborhood residents which parts of the park’s plan they would like to see first.

Steve asked about the process for formal comments for the board; Colleen asked that the board separate comments by project. Dirk asked if each triangle and park should be separate to which Colleen said “no”. Dirk and Steve asked if traffic studies had been done for the triangles.

Steve asked if any of the raw data was available from the research gathering process. Colleen said the information shared with the designers is shared on the MPRB website under “Design Week”.

Councilmember Schroeder Update

The council passed a home energy savings ordinance that Jeremy co-authored. He expects it to add only 2 minutes to home inspections. The realtor’s association was opposed to the ordinance but would still love to have this information.

Jeremy has a meeting with neighborhood association staff on March 12th to discuss the Neighborhoods 2020 plan. The City will release a draft response to comments on the plan soon. Jeremy thinks neighborhood groups have to discuss diversity issues and work on becoming more diverse themselves. Steve asked if Jeremy could clarify for the record that the intent of Neighborhoods 2020 is not to have specific percentages of diversity (renters, race, income, etc) but that the board should be representative of their own neighborhood. Jeremy is not a fan of ratios, but some neighborhoods have very disproportionate representation. Steve thinks a huge amount of negative publicity was because the diversity initiatives were not well specified.

2018 CPP Annual Report

Our 2018 CPP Annual Report needs formal board approval before Sally can submit it to the City. Steve moved to approve the report, Carl seconded. Voice vote, motion approved.

City of Lakes Land Trust Project

CLLT proposed that TNA invest $90,000 into a foreclosure property at 33rd and Nicollet for which financing closes in March. They requested 5% or lower interest rate. While CLLT would like TNA to roll the money over into more CLLT houses, Bri suggested we simply approve the single project and talk about rollover later. Bri suggested 0% interest.

Steve indicated he supports the goals of CLLT but was against moving so quickly on this issue and wanted to wait a year or so until it was clear there were no opportunities in Tangletown. Bri’s opinion was that sitting on the NRP housing money wasn’t very useful and the CLLT representative indicated that it was very unlikely that we’d see anything in Tangletown in the next few years due to real-estate prices in our neighborhood.

Carl suggested charging a small amount of interest for projects outside Tangletown which would generate additional income we could invest in Tangletown and might incentivize CLLT to find projects in the neighborhood. Steve asked what the turnaround time on the loan would be and Ryan said the CLLT representative indicated it could be as short as 3 months. Steve was afraid that tying up our housing money for a longer term in the Nicollet project would prevent moving on a Tangletown opportunity in the short-term if one came up. Ryan said that even if we came up with a Tangletown project now it might be a year before that gets off the ground. He supports a small interest fee on the loan.

Steve said that while he understands Carl’s point of incentivizing, the short term of the loan wouldn’t return much interested to TNA. Steve would advocate for 0% interest with the caveat that we are doing it one time and that in the future we’d like projects in Tangletown.

Sally said that Kingfield is charging interest in their project with CLLT but will donate the interest towards the affordability of the property in the future.

Joy moved that TNA invest $90,000 into the CLLT project at 3310 Nicollet at 2% interest. Dirk seconded. Steve proposed an amendment to Joy’s motion from 2 to 2.5% interest. Joy accepted the amendment. Dan seconded. Voice vote, all in favor, motion approved.

Bylaws Update

Bri highlighted sections she thought were important:

  • Term of office (section 4.05): bylaws specify board members cannot serve more than 6 consecutive years and then must take a 12 month break. Sally added language indicating that board members could serve longer than their term if board seats were not contested.
  • Officer terms (section 5.03): these will now be one-year terms with the intent of opening up positions on the board to encourage community involvement.

Sally said we are not required to have the community vote on the bylaws change, but notice must be sent and then the bylaws voted on by the board during a meeting. Ryan and Steve suggested that we should either (a) let community members vote on the change or (b) vote on the bylaws before our annual meeting.

Steve thinks that 15 board members is too large.

Steve also asked about a sentence about electronic voting being allowed, but wonders if we don’t need additional language spelling out conditions under which it should be implemented and how much notice board members should receive. Bri replied that this was intentionally left vague since TNA has never done electronic voting before and our initial experience might result in further bylaws changes in a year or two if it was specified. Steve thought we should just specify it.

Steve took issue with the language of “[i]n between board meetings the exec committee shall have full authority of the full board”. He asked if there was any intention of having a non-profit lawyer review the bylaws and thought that would be a good use of some funds. Sally replied she would have the City review it, but she also said that NCR (of which TNA is a member) has signed a contract with an attorney’s office to provide some legal advice. Sally will ask if the attorney could review our bylaws.

Joy asked about timing. Ryan said we need 45 day notice to the community before our vote. In the past TNA has treated bylaw changes as requiring a neighborhood vote. Ryan also asked that electronic voting be transparent and communicated in a timely way to the community. Steve thought it would be adequate to publicize bylaws changes in advance of the annual meeting, vote on bylaws in the annual meeting, and then elect new board members. Ryan would like the draft to be published publicly to get input from the community before the annual meeting.

The exec committee and Sally will take another pass at the bylaws to incorporate comments from the board.

Committee Initiatives Updates

Dirk asked if he could be brought up to date on business initiatives from the various committees and have some time in future meetings to communicate results.

Spaces: Steve would like to resign as chair but remain on the committee. Dirk will take over as chair. Still working on initiatives and clarifying the spring cleanup event.

Engagement: TNA held a successful Winterfest event with about 100 – 150 attendees. Sally and Rachel put in a lot of the planning work. It was a low-effort/high-value event. The committee is moving ahead with new welcome bags and have finalized the welcome pamphlet, to be distributed on a quarterly basis. The committee hoping to have everything finalized by March to target new home purchases. They haven’t come up with a plan yet for engaging new renters. Sally asked if there was any feedback to please send it to her.

Environmental: The largest chunk of money in the committees plan is the energy efficiency incentives. Joy is hoping to get a decision on energy update rebates before the newsletter goes out. The committee would like to use all the money for energy improvements (rather than help cost-share energy audit as was previously discussed) because the City plans to make audits free for everyone. The City will also soon offer 0% financing for remediation. The committee is now focusing on the conversion from audit to remediation work. They are proposing a 10% rebate of remediation up to $500 for any resident, with $20,000 total on first-come/first-serve basis. Another $5000 is allocated for multi-family units. Given a per-house average of $300/year in energy savings, remediation of 50 homes it would save homeowners $15,000 in energy costs each year. The committee is also attempting to create a pilot project to have the rebate taken off the CEE contractor invoice to make things simpler for homeowners.

Steve said he would still rather see a lower cap ($300) to help more people, or if we don’t get participation then we re-evaluate. Joy also feels better about a lower cap and helping more residents given the City’s movement on energy efficiency programs.

Steve also proposed a higher amount reserved for renters, suggesting 28% of the $25,000 (eg $7,000) to better match the proportion of renters in the neighborhood. Steve moved to approve the initiative up to $18,000 for single-family homes with a 10% rebate up to $300. Pat seconded. Voice vote, all in favor, motion approved.

Neighborhoods 2020

Pat said that the new City proposal has 50% base funding, 25% discretionary funding, and 25% for special projects. Starting in 2020 neighborhoods must submit project proposals and compete for non-base funding. Pat is trying to organize a meeting with Jeremy Schroeder to talk about issues with the plan and advocate for continued funding of TNA and neighborhood organizations. Sally asked that as many board members as are able would attend.

ED Report

Sally needs newsletter content by March 1st. She also asked for board volunteers since our April – June schedule is packed. Steve proposed moving our annual meeting earlier (eg March) so that it does not conflict with our busy spring even schedule. No decision on the meeting date was made.

Adjourned: 9:00

Minutes submitted by Dan Williams, TNA Secretary

January 2019 Board Minutes

BOARD MEETING MINUTES – Monday, January 21st, 2019 – 7:00 p.m., Fuller Park

Board members present: Joy Gottschalk, Pat Collins, Brian McDonald, Ryan Fisher, Briana Daymont, Dirk Nicholson, Kellie Hanson, Carl Arrell, Erik Brenna, Valerie Hurst, John Dukich

Board members absent: Steve Wohlford, Dan Williams

Due to other commitments, Dick has temporarily stepped away from the board.

Also present: Jeremy Schroeder, Jeff Washburne

Called to order: 7:04 pm

Officer Reports

Secretary

Pat made a motion to approve the November minutes, Joy seconded. Voice vote, all in favor, motion approved.

Treasurer

Credit fraud caught on our debit card account, which was caught and rectified.

A $1,350 past expense was reconciled, balancing our accounting.

Board will soon review and approve 2018 P&L report.

Sally will check 1099s and our 990 to be filed for 2018 tax reporting.

Financial review for NCR including audit of TNA procedures is upcoming. City to pay for this service.

City of Lakes Land Trust – Jeff Washburne

Kingfield Neighborhood Association funded $250k on a single family home in that neighborhood, for a low interest loan, administered by CLLT, supporting an affordable housing initiative. KNA’s funding is repaid to their org at sale and subsequent payoff of loan by homeowner. TNA would like to follow that model.

To date, no viable single family home has been found to fit criteria for this in Tangletown, so we’ll consider properties elsewhere in the city.

$150k-$170k in affordable housing assistance makes the program most viable. Foreclosures are ideal but infrequent to market.

Looking at several homes across the city to be sponsored by TNA, with TNA investment of $90k

CLLT doesn’t consider these arrangements to be significantly risky. Greatest risk is with regard to time, for construction and thus repayment.

Duration estimate of 2 months to rehab, 2-3 months to sell and close a property. Full cycle to be complete in less than one year, with loan repaid to TNA.

CLLT will share a proforma on a given property, for full disclosure to TNA board and City. Jeff will send that to Sally for two proposed properties for us to review and keep this moving ahead.

Council Member Schroeder Update

Passed a budget at the end of 2018.

Budget included $40M for affordable housing initiatives.

2040 Plan passed and is now passed along to Met Council for review and approval.

Looking forward to energy efficiency and sustainability initiatives in 2019. Energy disclosure at the time of home purchase and inspection, as part of the Truth in Sale of Housing (TISH). Increases inspection cost by $150. Subsidies will be made available to qualified buyers. Challenge is to bring similar to rental properties, holding landlords accountable similarly but without necessarily a sale of the property. This would be phased in over 4 years.

Intergovernmental Affairs Committee is working to champion city issues which are jurisdiction of state regulation and control, for greater autonomy at the city level.

FY19 Budget final review and vote

Bri and Brian presented spreadsheet detailing 2018 revenue and spend, changes with justification for 2019, and the proposed 2019 TNA budget.

Joy moves and Carl seconds a motion to approve the proposed 2019 budget. Voice vote, all in favor, motion approved.

Executive Director Review February

Use a Google form to collect feedback on Sally’s performance confidentially. Bri will manage data collection and Executive Committee will discuss how to prioritize and present a plan back to board.

Closed session at March 2019 TNA meeting, where only board members will review ED plan prior to delivering to Sally.

Business liaison role and outreach

Desire for a more intentional outreach direct to Tangletown businesses, fostering a stronger relationship between Tangletown businesses and TNA. Building these relationships has taken a great deal of Sally’s time, but shown minimal relative value. Seeking a TNA representative from our board membership to culture relationships and a plan for business engagement. Plug in with Southwest Business Association. Dirk shall take the lead with this.

Year in Review and Board Assessment

Sally and Bri drafted a document to articulate 2018 work of TNA, included in recent newsletter and website currently.

Board assessment results review, led by Bri. Ask is for TNA board members to take up a particular area that we’re each focused on, perhaps an area of expertise, to individually champion within and on behalf of the board.

Pat Collins will be TNA’s representative for Neighborhood 2020.

Google Drive overview

Bri walked through the process to access Google Drive. All board members report they have a Google account, used for accessing our shared docs, and have familiarity to be able to access.

Committee Updates

Spaces (Bri, Dirk)

3 goal setting docs, for each planned initiative. Clarifying what committee members will take on, versus what’s assigned to Sally.

Engagement (John)

Dick Fiala is on leave indefinitely. Bri will join Engagement Committee.

Tangletown Winter Fest planned for February 16, 2019, at Fuller Park.

Ordering welcome bags and reviewing content for those.

Environmental (Joy)

Planning for sewer stenciling, which Pat is heading up

Andrea and WHS student are driving a subcommittee

Sustainability Sam is similar to a “Dear Abby” column appearing in TNA newslettters

Brian is leading cooking and food feasibility planning, perhaps for a cooking class

Energy group would like to subsidize home energy inspections.

ED Report

Community Connections Conference February 2, 2019. Pat, Ryan, and possibly Brian and Joy plan to attend.

Winter Fest – TNA board members should sign up online to volunteer

Next meeting will review TNA bylaws and proposed changes.

Adjourned: 8:28

Minutes submitted by Ryan Fisher, TNA Board Member

November 2018 Minutes

BOARD MEETING MINUTES – Monday, November 19th, 2018 – 6:30 p.m., Fuller Park

Board members present: Joy Gottschalk, Dan Williams, Pat Collins, Steve Wohlford, Brian McDonald, Ryan Fisher, Briana Daymont, Dirk Nicholson, Kellie Hanson, Carl Arrell, Dick Fiala, Erik Brenna, Valerie Hurst

Board members absent: John Dukich

Also present: Rachel Hoben (park director), Sally, Jeremy Schroeder, Tom Balcom (neighborhood historian), Barbara Balcom

Called to order: 6:34pm

Due to other committments, Gabe has resigned from the board.

Council Member Schroeder Update

Jeremy presented TNA with a Minneapolis Green Business award recognizing TNA’s effort to help  eliminate the use of PERC in dry-cleaning businesses in the city.

Jeremy is working on the upcoming City Budget, the City’s comprehensive plan, and inclusionary zoning, among other things. He will also meet with Sally to talk about the Neighborhoods 2020 process which reworks how neighborhood organizations like TNA are funded. The Neighborhoods 2020 recommendation is due before the end of the year, the city will hold listening sessions in January and February, and the final proposal will come before the City Council in March.

He also gave an update on the 2040 plan. He is focusing on energy sustainability and seniors issues, like ensuring “universal design” is a guiding principle, that 1st floor development accounts for seniors’ needs, determining funding senior services, and the proposed shoveling plan. The council will hold a final vote on December 7th.

Jeremy also gave an update on the homeless encampment near Hiawatha. The City is continuing to place residents into housing where possible. They are also funding $1.5 million for “more permanent” temporary shelter at the Red Lake Nation location and are working with the tribe to amend their existing agreement for temporary structures through April. However, Hennepin County is usually responsible for homeless services which limits what the City can do itself. There are already 800 people on waitlist and those people need to be balanced against the 300 currently in the encampment.

Officer Reports:

Secretary – Steve made a motion to approve the November minutes, Dick seconded.  Voice vote, all in favor, motion approved.

Treasurer – Brian presented the year’s financial report through Nov 12, 2018. TNA had a bank balance of about $51,000 but is keeping $10,000 reserved to cover an advance we have not yet paid back to the city. Steve thought the T-shirt revenue looked too low and thought the amount may only represent cash sales, not PayPal. Sally promised to double-check.

Executive Director Report

The TNA holiday gathering will be hosted at Dick’s house on December 17 and will not be a TNA meeting. The next official TNA meeting will be January 21.

Open Streets Lyndale will be June 2. The board had no problems with that date.

Sally suggested a “thank you” gift card for Chriss Joyce, our TNA interim coordinator for part of 2018. Joy made a motion to approve a $50 gift card which Carl seconded. Voice vote, all in favor, motion approved.

Sally’s performance evaluation would normally be done in November but she is just returning from an absence and many board members are new and haven’t worked with her. She suggested her review be done in February instead.

The City is holding Neighborhood 2020 meetings over the next few weeks and will vote on the final plan in December. These meetings are critical to TNA’s future funding and Sally suggested board members get involved and send comments while the comment period was still open.

Sally presented the FY19 proposed budget. Board approval of the budget allows her not to return to the board for every expense. She brought up the sponsorship category which may not be cost effective and said she would come back to the board with a proposal for reworking the sponsorship plan. Steve asked how the items in the budget correlated with the neighborhood initiatives plans and whether some items in the budget should instead come from the initiatives funding. Sally agreed and will review budget expenses once we approve specific initiatives. Steve also asked whether Sally keeps separate track of money we can spend for non-city-approved costs. Sally said she did and that we have enough money to fund small non-city-approved expenses (like food, bagels for volunteers, etc). Brian also pointed out that the budget is balanced.

Sally showed the board the old Tangletown NRP action plan totalling about $314,000 and said that Stacey wanted to make it clear that all the old initiatives would be zeroed out when we approve our new action plan. However, one old NRP contract for communications for $20,000 would still be left open.

Carl asked if we should keep our non-NRP/CPP revenue (from events, t-shirts, etc) off the budget to begin building unencumbered reserves. Brian and Sally replied that it was technically already done that way, but Carl thought it would be clearer to keep it separate from the official budget and cover as much as possible from NRP/CPP. The board agreed that this was a good idea and any unencumbered money will show as a positive balance in the budget.

Sally met with City of Lakes Community Land Trust to explore a partnership for utilizing the $90,000 of housing-designated money. CLCLT has several locations in South Minneapolis that TNA could help fund as long as the board is willing to consider funding projects outside of Tangletown. One option includes rehabbing a condo rather than purchasing property which would have quicker turnaround time (about 6 months) than a full property renovation. Other options will take more time. Sally asked CLCLT to present options at the January meeting.  Steve noted that we had discussed creating a separate committee to handle the housing funds, but Sally said the process would be fairly hands-off once the board decided on the path. Val asked what the timeline was, Sally said they close on the proposed property in April and if TNA were interested in quick turnaround, CLCLT would need funding before then. Dick asked what our financial risk was if CLCLT defaulted; Sally replied that any loan would be backed by the property as collateral.

Committee Initiatives Review

Steve’s was concerned that the budget amounts seemed arbitrarily tied to quickly made initiatives and that reduces flexibility in the future.  Sally replied that the amounts aren’t really locked in because what really matters is the City NRP/CPP contract categories into which the specific initiatives are combined.  Steve proposed that $5000/year or less for any initiative could be automatically approved by the board in this meeting. Dick agreed. Carl asked that future meetings build in time for committee status updates.

The board then discussed each initiative.

1.1: Bri asked whether stenciling would be a large part of the cost. Joy replied that stenciling had not changed but that they removed one event for a reduction of $3000 from the budget. Steve was previously concerned about overlap with the City’s (and Hamline’s) program but the committee will coordinate with the City to make sure that doesn’t happen. Bri noted that the BPS committee will also be reaching out to artists and that the Sustainability and BPS committees should coordinate on artist outreach. The board approved this initiative as budgeted.

1.2: Steve thought this was way under-funded and that there was opportunity for increased funding. Joy replied that the item was prioritized lower in the first year, and the committee would like to have success with energy and water before waste reduction. The hope to leverage other organizations doing similar work. Steve thought this might be higher priority than other committee’s initiatives and if there was extra money from other initiatives he’d like to see it added here. The board approved this initiative as budgeted.

1.3: Steve thought the remediation rebate item ($500 each for 40 houses) would not benefit enough homes and that a broader impact would be preferable. Joy said the committee looked at other options but those could not be spent on housing. She also said that if we exhaust the funding we could find more money for the initiative. Carl suggested covering the energy squad visit and then negotiating with the remediation vendors to offer Tangletown residents a blanket discount instead of rebates. Joy thought that was a good idea but difficult to implement. Steve noted this was another initiative that could receive funding from other initiatives if budgets elsewhere were reduced. Bri suggested that the committee discuss Steve’s concerns and come back with any changes they might want to make. The board approved the funding amount but not the implementation details.

1.4: The board approved this initiative as budgeted.

2.1.1: Carl thought this item should really receive more money from other items in the BPS budget. The board approved the funding amount but not the implementation details.

2.1.2: The board approved the funding amount but not the implementation details.

2.2.1: The board discussed why the items’ funding was so low versus other things TNA could do. The committee had discussed various concrete options and decided that most weren’t TNA’s responsibility or weren’t financially feasible. The goal was mostly to keep conversation open and to keep an item on the initiatives list. The board approved this initiative as budgeted.

2.3.1: The board approved the initiative as budgeted, conditional on continued coordination with other committees.

2.4.1: Steve would prefer to wait a year and spend the money in Tangletown. Carl thought that if the property was outside Tangletown TNA should charge below market interest, but if the property was in Tangletown then TNA should waive interest and re-invest the money here. Erik asked if the intent was one project at $90,000 or a few smaller projects; Sally replied it would only be feasible as a single project. Brian asked what the argument for doing a project outside Tangletown was now, rather than waiting for a project in the neighborhood to appear. The board requested that CLCLT attend the January board meeting to present options before approving the implementation of the initiative.

3.1: Joy requested that the EWC committee consider more reusable/multi-functional items like the heavy canvas bags rather than the polypropylene reusable grocery bags). The board approved this initiative as budgeted.

3.2: Steve thought this funding could be better utilized elsewhere and that perhaps we should ask people to sign up rather than send unsolicited materials. He suggested the committee could re-allocate the money to sell nicer items at events instead. Dirk suggested TNA-branded freebies for attending meetings and events. Carl suggested incorporating a coupon in the newsletter or e-newsletter.  The board generally agreed with Steve, Dirk, and Carl’s suggestions and approved the funding but requested the committee come back to the board with implementation details.

3.3: Steve thought the amount was too low to hire a long-term consultant. Dick said he would rather spend the money on training for Sally. Kellie suggested using the board/team’s expertise too. The board approved this initiative as budgeted.

3.4: The board approved the funding but requested the committee return to the board with implementation details.

Dan made a motion to approve the budgets for each initiative conditional upon committees returning to the board for implementation approval where noted.  Steve seconded. Voice vote, all in favor, motion approved.

Next Steps

Bri presented a committee initiative detail sheet that each committee should fill out for each initiative and return to Sally to start implementation. Committees should start with high priority items since Sally will begin implementation of those first. Sally is creating a survey to use for evaluation of initiatives and will send a draft to the board.

Adjourned: 9:00

Minutes submitted by Dan Williams, TNA Secretary

October 2018 Board Minutes

BOARD MEETING MINUTES – Monday, October 15, 2018 – 7:00 p.m., Fuller Park

Board members present: Joy Gottschalk, Dan Williams, Kellie Hanson, Erik Brenna, Pat Collins, Steve Wohlford, Dick Fiala, Valerie Hurst, Brian McDonald, Ryan Fisher, Briana Daymont, Dirk Nicholson

Board members absent: Gabe Moreno, John Dukich, Carl Arrell

Also present: Chriss Joyce (TNA Interim Coordinator), Sally Bauer (TNA Executive Director), 4 community members, Stacy Sorenson (City of Minneapolis NCR representative)

Called to order: 7:01pm

President

At the request of the Executive Committee, Joy filled in as president as Carl was unable to attend and this was Bri’s first meeting back after an absence.

Officer Reports:

Secretary – Steve made a motion to approve the August minutes, Dick seconded.  Voice vote, all in favor, motion approved. Bri moved to approve the September minutes, Ryan seconded.  Voice vote, all in favor, motion approved.

Treasurer – All the bills are paid on time”

Fuller Park Update

The park building is open again after construction and improvements over the summer.

Council Member Schroeder Update

Jeremy was unable to attend but emailed an update to say that the Interstate 35W construction project is now in phase 3 and will only get better from here.

Committee Initiative Presentations

Innovative Environmental Leadership:  Joy presented the committee’s initiatives with a budget of approximately $48,235 over three years. There were no questions from the attendees.

Beautiful, Purposeful Spaces: Steve presented the committee’s initiatives with a budget of approximately $134,901 over three years, which includes $90,000 for housing as required by the city’s NCR program.  In response to the signage initiative, Tom (a community member) asked where signs would be located. Steve replied that banners were currently planned for major business nodes and streets.

Engaged, Welcoming Community: Dick presented the committee’s initiatives with a budget of approximately $42,709 over three years. There were no questions from attendees.

Program implementation (eg TNA staff time) for all of the initiatives was estimated at $87,200 for an overall program budget of $313,045 over 3 years.

Steve moved to vote on the plan as a package, Valerie seconded. Voice vote from both board and community attendees.  All in favor, motion approved.

Initiative Plan Next Steps

Joy and Sally proposed that the board spend the majority of the November meeting reviewing the entire program  item-by-item. Steve was concerned that while the program was being developed there was communication on what each initiative included and the board approved of the overall plan, the full board hadn’t had an opportunity to dig into the entire package and balance cost and benefit for each initiative. Steve was comfortable with leaving minor spending responsibility in the hands of each committee but not necessarily comfortable with letting committees spend larger amounts without full board approval.  He proposed agreeing on a spending threshold after which board approval would required.

Stacey commended the board and committees on the detailed plan.  She noted that the City enters into contracts with other bodies to enable initiatives and sometimes those will require full board approval regardless of spending.

Joy encouraged the committees to use the full board as a sounding board for concepts and ideas.  She personally wants to test ideas and brainstorm with everyone on the board, in part to prevent surprises and prevent highly visible items from having negative feedback later.

Bryan asked how we intend to track and monitor progress for our initiatives. He wondered if that was something that the Executive Director would do and how committees would be involved in tracking. He noted that transparency makes everyone more comfortable.

Dick said that before we even talk about money, TNA should develop an operational calendar to make sure that committees don’t step on each other with events, postcards, and other activities. Sally said she  already has a work plan and envisioned that all these initiatives would be added to the plan with quarterly updates to the board. She can help coordinate schedules and make sure committee initiatives don’t overlap and said that monthly committee updates would also be important for feedback and cross-committee partnership opportunities. She will also add the initiatives  to our FY19 budget so that expenditures will be tracked. Sally also keeps a higher-level calendar with 5-6 bullets per month to help track major events and activities.

Bri asked what kind of detail committee updates should have. She suggested committees answer questions like “how are we doing on timing?”, “is there a budget discrepancy?”, “is there anything that’s blocking our work?” and “is there anything coming up that the board should be aware of?”  She suggested that the board come up with a few questions that each monthly committee report answers.

Ryan noted that we’re really just talking about bringing more autonomy to committees. Historically TNA would bring $50 spending to the full board for approval but we can’t do that anymore with all the initiatives. He thought it was more important to make sure the committees are moving forward with their initiatives and expects that Sally will act as the hub for committee needs and communication. TNA has used spending request forms in the past but Ryan suggested that  now TNA could have the treasurer’s report summarize everything and if the board has questions they can bring them up at a meeting. But hopefully things would have been vetted through the committees and run past Sally already.

Dirk asked if there having checkpoints before we approve spending for bigger initiatives was worthwhile..

Steve noted that during the strategic planning process the board talked about having a decision matrix for helping determine spending through a cost/benefit analysis.  He had no problem with general budgets for initiatives (e.g. $27,000 for energy goals) but did question the specifics of how the committee decided to break down the per-house rebates. While the committee chose a $500 rebate for each of 40 houses, Steve prefered it to be $100 for 200 houses to reach a broader audience. After these kinds of discussions and once the board approves initiative specifics in the November meeting then he would be in complete agreement that committees and Sally have autonomy to execute their plans, with the  exception of large or impactful expenditures which he felt should still have full board approval. Steve also wanted to see metrics for success; if TNA spends $2000 this year for an event and sees low participation, then the board should re-evaluate whether to do that event next year. He felt that some proposals would benefit from definable metrics and thought that many of the tracking and monitoring ideas from strategic planning haven’t really been baked into our process yet.

September Board Minutes

BOARD MEETING MINUTES – Monday, September 17, 2018 – 7:00 p.m., Bryant Square Park

Board members present: Joy Gottschalk, Dan Williams, Carl Arrell, Kellie Hanson, Erik Brenna, Pat Collins, Steve Wohlford, Dick Fiala, Ryan Fisher, John Dukich, Dirk Nicholson

Board members absent: Gabe Moreno, Briana Daymont, Valerie Hurst, Brian McDonald

Also present: Chriss Joyce (TNA Interim Coordinator), Stacy Sorenson (City of Minneapolis NCR Specialist), Heather Bray (local business owner)

Called to order: 7:00pm

TNA President
Due to unforeseen circumstances, Bri will step away from TNA for a few months. Carl will temporarily assume the position of president.

Officer Reports:
Secretary – Due to a technological issue, last month’s minutes were incomplete and need some cleanup. Dan will do that and have them available for the October meeting.

Treasurer – Chriss updated the year-to-date expenses and revenue and will bring a draft budget to October meeting. Chriss and Brian will send the final version out for board review before next meeting, in preparation for a vote in the October meeting.

Council Member Schroeder Update

The city is currently figuring out how to address the homeless encampment near Franklin and Hiawatha. However, most homeless and housing services are provided by Hennepin County rather than the City. The City has until the end of September to develop a plan for temporary housing and addressing the needs of all residents of the encampment. One possible relocation site is Roof Depot site, where the City would create one or two on-site public health centers as well.

The City’s Department of Public Works bought the Root Depot site in the East Phillips neighborhood with the intention of consolidating many of their maintenance trucks in one location. The site was a long time polluter in the neighborhood and the City would clean up the site. Neighborhood groups would like to utilize part of the site for various improvement projects like workforce development and agriculture but require 3 acres for their plan to be viable. The City can only make 1.5 acres available, and would have to find another site for maintenance otherwise. Both the City and neighborhood groups would like to use the existing building on the site. Discussions are ongoing.

The 2020 plan is moving forward with input from the community. Jeremy said that for the plan to be successful, it’s critical to get residents to informational/feedback meetings, and Jeremy is looking for suggestions on how to reach out to residents. He holds at least three community conversations per month, and he is also organizing a bike safety public event in the beginning of October.

Roof Depot Site
East Phillips is an underserved neighborhood and has been designated “green zone” by City to help improve quality of life. The neighborhood has problems with industrial pollution and drug use. To help combat these issues, neighborhood groups would like to utilize three acres of the City-owned Roof Depot site for urban farming, jobs development, and affordable housing. The City is currently unable to provide three acres, but discussions are ongoing. Joy circulated sign-up sheets for support and more information.

Ballot Measure to Repeal the “7 Acre Rule”
Heather Bray (owner of the Lowbrow restaurant in the Kingfield neighborhood) advocated for a City ballot measure to remove restrictions on restaurant (not bar) liquor sales. Currently, unless a restaurant is located on 7 acres of contiguous C1-zoned property they can only serve wine and beer, not liquor. Craft cocktails are now booming and small neighborhood restaurants would like liquor licenses but cannot get them due to the “7 acre rule”. An exemption process exists whereby a state legislator can propose a law to exempt a specific business from the Minneapolis charter that controls liquor licenses. 25 restaurants have done so but this process is incredibly cost and time prohibitive and not surprisingly many of these exemptions went to larger restaurant groups, not smaller neighborhood establishments. The City Business Licensing office has seen no uptick in neighbor complaints due to these 25 exemptions. The ballot measure came not from restaurants themselves, but from the Minneapolis Charter Commission which saw frustration in the state legislature at having to deal with Minneapolis-specific issues. The state would rather have cities deal with this themselves. The City council doesn’t have jurisdiction because liquor licenses are City Charter issues and thus require a public vote.

Heather, representing various restaurant owners, asked for a resolution from TNA in support of the “Yes on 1” initiative. The Kingfield neighborhood recently passed one. If TNA does not want to pass a resolution, Heather asked that TNA consider informing residents in a non-partisan manner about the ballot measure.

Steve made a motion to pass a resolution to support on “Yes on 1”. John seconded. Voice vote, all in favor, none opposed. Motion carried. The board discussed what concrete action it would take beyond a resolution of support; Steve advocated at least a Facebook post indicating the board passed the resolution and directing residents to further information. The board decided to table further action and possibly revisit at the October meeting.

Minneapolis Demographic Survey
Stacy described the Minneapolis Demographic Survey, which is done every two years the City to gather information about City boards and neighborhood organizations. Ideally these boards would reflect the demographics of the city, but there is no way to know without surveying them. Stacey distributed surveys to present board members, who filled them out and returned them to Stacy. Board members not present will be sent a Survey Monkey link.

Committee Updates
Steve asked about the scope of community questions for our initiatives and how specific will the items we ask for community approval for be. Stacy suggested putting initiatives together as a package (including strategies) and ask for a yes/no for the entire package at the October community meeting. Ryan suggested that if some part was voted down we remove it from the package and return it for a vote. The board will present our plan for overall spending of $125,000 over 3 years and then call for an attendee vote. Over the next week Chriss will put together a list of initiatives to share with the community before the October meeting. Chriss already posted a notice on the TNA Facebook page and in the e-newsletter about these initiatives and the approximate dollar amount to satisfy the city’s 21 day notice requirements.

Chriss will update staff hours for each initiative based on Sally’s feedback and send out an updated spreadsheet within the next two weeks. Board members will indicate support for the initiatives via the spreadsheet and then formally vote on the entire package in the October board meeting before the community vote.

Our City NCR funding requires that a certain amount of TNA funds be dedicated to “housing.” With the demise of the home improvement loan program a number of years ago, it is harder to meet these requirements. With this in mind, the board agreed to dedicate any remaining housing money to the “Facilitate increased access to Tangletown housing for individuals and families that are disadvantaged” goal, after other housing-related initiatives have been funded. The Beautiful Purposeful Spaces committee will then decide the best course of action to utilize these funds, which could be something like a partnership with the City of Lakes Community Land Trust.

Dirk brought up some issues with the rebranding and signage which he previously emailed to the board. Steve and Dick gave some background on the rebranding process. The board discussed investigating ways to better fit the logo onto signage, and referred further discussion and decisions to the BPS committee.

Adjourned: 8:53

Minutes submitted by Dan Williams, TNA Secretary

August Board Minutes

BOARD MEETING MINUTES – Monday, August 20, 2018 – 7:00 p.m., Armatage Park

Board members present
: Joy Gottschalk, Gabe Moreno, Briana Daymont, Kellie Hanson, Brian McDonald, Erik Brenna, Pat Collins, Steve Wohlford, Dick Fiala, Ryan Fisher, John Dukich

Board members absent: Dan Williams, Valerie Hurst, Carl Arrell

Also present: Chriss Joyce (TNA Interim Coordinator), Jeremy Schroeder (City Council Member), Dirk Nicholson (prospective board member)

Called to order: 7:01pm

Officer Reports:
Secretary – Motion to approve minutes was seconded, and approved..

Treasurer – no official report this month.

City of Minneapolis Police: Not present, no report made.

Committee Updates
The board heard committee updates, reviewed new committee objectives and their funding templates in preparation for putting together our 3-year initiative and funding plan.

Minneapolis 2040 Feedback Report
Ryan reported on the latest Minneapolis 2040 plan updates and feedback. After discussion, the attending board members agreed that the board’s official stance should be neutral.

Executive Director Report
Chriss provided board members with a guidebook of Robert’s Rules of Order. She also presented a year-to-date budget breakdown which showed a surplus of $24,224.09. This surplus is expected to diminish as more program expenses come in over the rest of the fiscal year.

New Board Member
Dirk Nicholson expressed an interest in joining the board and attended the meeting to introduce himself. A motion was made, seconded, and unanimously approved to accept Dirk as a board member of the Tangletown Neighborhood Association. Dirk did not have an immediate preference for which committee to join.

Adjourned: 8:45

Minutes submitted by Gabe Moreno, Board Member

July 16, 2018 Board Minutes

BOARD MEETING MINUTES – Monday, July 16, 2018 – 7:00 p.m., Bryant Square Park

Board members present: Joy Gottschalk, Dan Williams, Gabe Moreno, Briana Daymont, Valerie Hurst, Carl Arrell, Kellie Hanson, Brian McDonald, Erik Brenna, Pat Collins, Steve Wohlford

Board members absent: Dick Fiala, Ryan Fisher, John Dukich

Also present: Sally Bauer (TNA Coordinator), Chriss Joyce (TNA Interim Coordinator), Staci Horwitz (City of Lakes Community Land Trust)

Called to order: 7:04pm

Officer Reports:
Secretary – Steve made a motion to approve the June minutes, Valerie seconded. Voice vote, all in favor, motion approved.

Treasurer
– no report this month. Brian met with Joy and Sally to continue bringing himself up to speed on TNA’s financial situation and proceedures. TNA is moving the checking account from Thrivent to Wells, partly becauseThrivent no longer has an office in the neighborhood. While TNA would like to bank locally no community banks or credit unions are in the neighborhood. Thus the decision was made based on service and costs rather than locality.

City of Lakes Community Land Trust
The Land Trust works to increase affordable housing stock by assisting lower-income homebuyers and homeowners who are in tough situations through restrictions on the later sale of the property. The organization started in 2002 and sold its first home in 2004. 250 homes covering ½ of the neighborhoods in Minneapolis are part of the program including single-family, townhouses, and condos. The Land Trust both purchases, rehabs, and sells existing properties and also builds new homes. Since starting their rehab program a few years ago, they have completed rehabilitations of about 10 homes and currently have nine new ones under construction. They also work with homeowners who have encountered financial difficulties (foreclosure or tax forfeiture) to keep owners in their homes.

Owners participating in the Land Trust’s program must earn less than 80% of the 7 county metro area’s median income, which they ensure through an application an income verification process. In exchange for contributing a given amount (which averages $50,000) to the purchase price of the home thus making the transaction more affordable for the purchaser, the Land Trust takes title to the land and adds title restrictions to ensure the home remains affordable in the future. For example, in the purchase of a $200,000 home where the Land Trust contributes $50,000, the buyer only takes a mortgage for the remaining $150,000. The Land Trust takes title to the land and leases it back to the homeowner for a renewable 99 year term. If the home rises in value, the Land Trust shares in that rise in value when the home is sold. The original $50,000 contribution stays with the property to reduce the future sales price.

The Land Trust works with neighborhood organizations in a number of ways. The Powderhorn, Longfellow, Sheridan, and Victory neighborhoods contributed funds to help with rehabilitation or direct investments into the property as part of the Trust’s share. Powderhorn committed $30,000. Kingfield helped purchase a foreclosed home that the Trust is rehabbing; this particular property was sold by the lender to the Trust for $95,000 and the Trust is putting in $90,000 as the affordability contribution. Kingfield is financing the $250,000 acquisition and construction loan and will forgive the interest as their affordability contribution. The property will be put on the marked for around $160,000 (rather than the market-rate $250,000) due to the $90,000 affordability contribution from the Land Trust.

The Trust also asked for a letter of neighborhood support which is helpful when talking to funding sources and lenders. They provided a template for TNA to consider.

4th of July Debrief
Chriss thanked the board for the time and effort the board put into the event. The weather did not cooperate this year leading Chriss to suggest contingency plans for some aspects next year. Steve thought given circumstances it was a “remarkable success.” He noted that 75% of those who stopped by the TNA table asked where ticket sales were, since tickets were moved inside and stayed there after the weather cleared. Steve suggested a giant banner for ticket sales to make them more visible. Gabe suggested better signage on the north-east side of the Fuller Park building since it blocks the park and crowds from view. Briana suggested better adult activities like mini-golf or adult lawn games. Joy suggested giant bubbles (which she has seen elsewhere). Kellie suggested more food for both kids and adults, like food trucks or an offsite beer garden. Pat wanted more volunteers; Sally said it was difficult to get volunteers this year. Gabe thought seating was in short supply later in the day, Steve suggested encouraging people to bring blankets/chairs/etc and spend the day. Steve suggested revisiting how things are set up; very crowded around the pool area; try to disperse activity throughout the park. Brian suggested food competitions, while Steve suggested traditional competitive activities (eg egg carry, 3-legged race, etc).

Direct income from the event was about $2,340 between T-shirts and ticket sales, minus $300 in seed money. PayPal income was about $1,358 after processing fees. Expenses were about $3,800, indicating a small loss for the event.

Committee Updates
Beautiful, Purposeful Spaces: the committee developed three sub-committees with expanded charters: (1) the streets and alley effort now includes sidewalk assistance, (2) the branding/signage effort now includes public art, and (3) the pedestrian effort includes general pedestrian safety (including 35W construction spillover), trash, and schools. While the Washburn water tower landscaping effort no longer requires significant effort, the committee is fast-tracking an updated water tower information sign to replace the current outdated and no-longer-visible one.
Innovative Environmental Leadership: Joy was elected chairperson. The committee’s previous efforts were around energy, waste/recycling, and water. They would like to float ideas past board and other committee members to figure out what engagement and volunteer resources they would get from the entire board instead of just the committee itself. Joy will send survey to the board and committee chairs, requesting that chairs then send to non-board committee members as well.
Engaged, Welcoming Community: no report at this time

Executive Director Report

Sally and Chriss met with Stacy Sorenson (TNA’s Minneapolis NRP liason) to clarify TNA’s plans around housing funding. They decided to update existing NRP/CPP contracts rather than creating new ones as this will take less time and funding will be available earlier. They would like each committee to define broad categories for each contract and then Sally and Chriss will create more detailed “scope of services” items for each broad category with specific items and tasks. Sally suggested creating a general “project management” category for billing staff time rather than including it in each specific initiative.

New Business
Ryan and Sally suggested a meeting to educate board members on the Minneapolis 2040 plan. While the board will not take an official position on the plan, members should have a good understanding of what it is and how it affects Tangletown. Ryan suggested utilizing the Minneapolis 2040 “facilitation in a box” kit that the city puts together. Sally will send out Doodle poll to board to schedule the meeting.

Helen decided to resign from the board, so there is one available seat. Joy referred two people who expressed interest in to Sally. Sally will also advertise the open seat on social media.

Chriss will be unavailable from July 30th to August 3rd and Sally may be on leave soon after. Out-of-office replies will be set up for any dates Chriss and Sally are out. Board members should email Chriss when Sally starts her leave in early August.

Adjourned: 8:35

Minutes submitted by Dan Williams, TNA Secretary

June 2018 Minutes

BOARD MEETING MINUTES – Monday, June 18, 2018 – 7:00 p.m., Fuller Park

Board members present: Dan Williams, Gabe Moreno, Briana Daymont, Valerie Hurst, Dick Fiala, Ryan Fisher, Carl Arrell, Kellie Hanson, Brian McDonald, Erik Brenna, Pat Collins, Steve Wohlford, John Dukich

Board members absent: Joy Gottschalk, Helen Chu Hamman

Also present: Jeremy Schroeder (Ward 11 Minneapolis City Councilmember), Chriss Joyce (TNA Interim Coordinator)

Called to order: 7:01pm

Officer Reports:

Secretary – Gabe made a motion to approve the May minutes, Ryan seconded.  Voice vote, all in favor, motion approved.

Treasurer – no report

Jeremy Schroeder

Mayor Frey gave his State of the City right after the TNA Annual meeting, in which he proposed a $50m fund for affordable housing. Jeremy wants to know how that will be funded, which wasn’t made clear. He is also concerned about police restraint and has directed staff to finish a draft report by its deadline even though the City police had some accuracy concerns with it. The City is receiving many comments on the Minneapolis 2040 plan; the comments Jeremy himself gets appear to have a 50/50 split for/against. He emphasized that it’s “not any one person’s” plan; there are parts he supports and parts he doesn’t. Jeremy has also added five more community conversations meetings at neighborhood locations before the comment period closes.

Fuller Park

A reminder that the Fuller Park building closes for the summer on July 5th for renovations, including air conditioning and electrical updates.

Introductions

The newly elected TNA board members (Carl, Kellie, Brian, Erik, Pat, and John) introduced themselves.

Officer Term Update and Elect New Officers

Briana was nominated for President. Steve and Carl were nominated for Vice President. Helen and Brian were nominated for Treasurer. Dan was nominated for Secretary.  Because the roles of Vice President and Treasurer were contested, board members voted by ballot and Chriss tallied votes. The board selected Carl for Vice President and Brian for Treasurer.

Ryan moved that Briana fill the role of President, Carl fill the role of Vice President, Brian fill the role of Treasurer, and Dan fill the role of Secretary.  Dick second. Voice vote, all in favor, motion approved.

Kellie and Valerie volunteered for the role of Editor.

Washburn Water Tower Expenses Vote

There were $609.40 in expenses for equipment to maintain the water tower plantings.  Steve moved to approve the expenses as previously discussed. Gabe seconded. Voice vote, all in favor, motion approved.

Committee Updates

Beautiful, Purposeful Spaces: Steve was elected chairperson. After the annual meeting a number of new members joined, so the committee is waiting one month for input from new members before proceeding with previously identified priorities.

Innovative Environmental Leadership: Joy was elected chairperson.  The committee has current focus areas of energy, waste, and water, and have discussed community engagement around changes that cause ripple effects like a “bingo” flyer and ways to give residents a chance to commit to making sustainable choices.  The committee is also soliciting feedback from new members on priorities.

Engaged, Welcoming Community: The committee is investigating new business/resident welcome kits and is looking at how to make the TNA event calendar stronger outside the summer months.

Bri asked if any of the committees would have concrete initiatives ready to go for August; none of the committees thought so due to summer activities and onboarding new members.  After discussion the board agreed that each committee should have a high level plan and budget proposals for their initiatives by the September board meeting. Chriss will meet with Sally and come up with a template for committees to use for their plan and budget.

If any committees have questions about housing-related activities and expenses, send those questions to Chriss and she will aggregate them and forward to Stacy at NCR to determine housing-related funding eligibility.  Chriss will also get more specific guidelines from Stacy.

Event Debriefs

Garage Sale Weekend: Brian thought turnout was a bit low. Steve heard that the Bryn Mawr neighborhood’s huge garage sale event was the same weekend, and also noted that our date conflicts with the Humane Society’s Walk for Animals.  Brian suggested moving it after Lyndale Open Streets and to use Open Streets for publicity, though Dick noted we don’t know the date of Lyndale Open Streets far enough in advance every year to plan the Garage Sale date.  The garage sale participant survey showed that most participants would be OK with moving the event later in the year. Chriss suggested sending tips (“don’t put all your good stuff out immediately”) to participants as well.  Carl asked whether a “digital” marketplace alongside the garage sale event would have value.  The board thought it might.

Board Member Meet Up Events: attendees considered the events successful, from both a new board member recruitment and a neighborhood engagement perspective.

Annual Meeting: the meeting was very well attended versus past events though the speaker segment was a bit too long.  It was also noted it would have been good to have the projector set up for showcasing the new logo and rebranding effort.

Water Tower Landscaping Event: Steve estimated there were 50-60 volunteers at different points in the day and they were willing to work through rain and mud to get the job done.  He hopes this is a sign we’ll be able to keep up interest. Carl asked if there could be a short future presentation on the background of the landscaping itself (eg what the plants are and the reason for their specific locations).

Open Streets: TNA board members served free snow-cones and popcorn. The weather was “delightful” according to Dick.  Steve thought the event was more organized this year and the partnership with other participating neighborhoods was also stronger.  TNA giveaways definitely helped attract people and 30+ names were added to the TNA email list.

Adjourned: 8:00

Minutes submitted by Dan Williams, TNA Secretary

 

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